Job responsibilities

1. Collect and organize information on tenders to be issued in a given Financial year; 2. Participate in the planning and budgeting process of the Institution; 3. Prepare the annual procurement plan and submit the procurement plan to management for approval; 4. Provide technical advice to Director General on the procurement procedures to ensure compliance to public procurement laws and regulations; 5. Make a follow up on the submission of the procurement plan to RPPA and its publication on the institution’s website; 6. Make follow up on the timely preparation of technical specifications/ToRs for goods, services to be procured; 7. Prepare of tender documents; 8. Produce tender notices and publications; 9. Distribute tender documents and receive bids; 10. Organize the opening and evaluation of bids; 11. Prepare notification letters for bidders and recommend contract awards and participate in contract negotiation; 12. Provide information/ support documents for contract drafting to the Legal affairs; 13. Follow-up of contract execution and completion in collaboration with the user departments/Division and Directorates; 14. Prepare certificates of completion for suppliers; 15. Serve as Secretary to the institution tender committee; 16. Provide technical guidance to the Public internal tender committee and receiving committee; 17. Produce and submit timely monthly report to RPPA on procurement plan progress; 18. Produce procurement reports as required by a funding Institution or donors; 19. Facilitate Procurement Audit; 20. Ensure a proper and safe filling system for procurement information; 21. Submit weekly, monthly and quarterly reports to the supervisor regarding the activities related to procurement; 22. Perform any other duties assigned by his/her supervisor.