1) Ensures implementation of the operational strategies adapts processes and procedures focusing on achievement of the following results:

• Full compliance of financial processes, financial records and reports and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of effective internal control;
• CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Finance in consultation with the direct supervisor and office management;
• Elaboration of proposals on the CO cash management system improvement.

2) Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of financial reports for NEX projects; preparation of all vouchers; pay cycle and payment execution;
• Approval of vendors in Quantum;
• Global payrolls processing in Quantum, including the UNV payroll;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed;
• Timely financial accounts closure. Coordination and review of accounts closure;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers. Timely response to HQ requests to resolve financial data issues.

3) Achieves sound and proper CO cash management functioning focusing on achievement of the following results:

• Transaction and stop payment initiation on the internet banking systems;
• Alternate to Finance Analyst for timely preparation of monthly cash flow forecast for use by CO Management and HQs. Liaison with UN Agencies to obtain an estimate of their cash requirement;
• Regular initiation and creation of deals and bank transfers in Quantum;
• Presentation of thoroughly researched information on cash management, reports containing analysis and projection;
• Verification of payments, execution of Pay Cycle and payments;
• Regular update of information on the procedures and regulations pertaining to maintenance of the office bank accounts; regularly conducted bank surveys;
• Timely and accurate processing of bank reconciliations of the local bank accounts and accounts that are interfaced with BOA, elaboration of the system on the CO expenditures/donor contributions tracking;
• Creation of deals, selection of deals, notification of the Manager Level 2 (or3) for approval;
• Deposit recording in Quantum including application of the deposit to an Accounts Receivable pending item.

4)  Manage the budget of management projects and common services and organize an optimal cost-recovery system, focusing on achievement of the following results:

• Management of all financial resources through planning, guiding, monitoring and controlling of the resources in accordance with UNDP rules and regulations;
• Regular analysis and reporting on the budget approvals and the delivery situation of management projects;
• Elaboration of proper mechanisms to eliminate deficiencies in budget management;
• Control mechanism for management projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for management projects;
• Organization of cost-recovery mechanisms for services provided by UNDP ensuring the preparation of pro-forma invoices for UN agencies and monitoring through the Quantum tracking system;
• Collection of information on internal and external clients’ satisfaction and needs in order to develop improvements to finance services;
• Ensuring that cost-sharing contributions are properly transferred to UNDP on a timely basis;
• Oversee Quantum matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, maintenance of the General Ledger;
• Review of all vendor submissions to GSSC for processing and approval (if authorized by Senior Manager);
• Adequate knowledge of ERP platform and ability to generate relevant reports for budgets, AWPs, Expenditure and available Cash Resource status;
• Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies;
• Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor;
• Timely preparations of cost-recovery bills in Quantum for the services provided, implementation of the income tracking system and follow up on cost recovery;

5) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/project staff on Finance related issues;
• Synthesis of lessons learnt and best practices in Finance;
• Sound contributions to knowledge networks and communities of practice.
• Required Skills and Experience
   Education:
  • Secondary Education is required OR.
  • University Degree in Finance, Business or Public Administration will be given due consideration, but it is not a requirement.
  • Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) is required.
  • Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
  • Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
  Experience, Knowledge and Skills:
  • Minimum of 7 years (with High school diploma) or 4 years (with Bachelor s degree) of progressively responsible finance and accounting experience at the national or international level is required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials such as Oracle is required;
  • Knowledge of IPSAS and/or IFRS is required;
  • Knowledge of UN/UNDP Processes and Procedures is desirable;
  • Demonstrated experience to monitor budget and modify by ensuring the compliance/conformity of supporting documents is desirable;
  • Professional experience to deal with audit and experience in preparing response if any observation recommended is desired;
  • Demonstrated experience in developing complex financial reports required;
  • Experience in developing reports for donors within an international organizational context is an asset.

  Required Language:

  • Fluency in English is required.