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Qualifications and Experience

• Bachelor of Social Science Degree in Public Administration
• A minimum of three (3) years’ post-qualification experience in Administration.

Skills and Competences

• Excellent organizational and time management skills
• Exceptional customer service skills
• Effective verbal and written communication skills
• Computer literacy in Ms. Office, PowerPoint and Excel spread sheets

Duties and Responsibilities

• Servicing meetings, compile and produce minutes of the meetings within 48 hours.
• Maintaining a minute data base both manual and electronic.
• Actively following-up on matters arising and up-date minutes tracker.
• Maintaining accurate and up-to-date employee records.
• Establishing employee tracking system for effective planning, monitoring and supervision of personnel: Monthly staff audits, Annual leave planner, Sick leave trend analysis, Overtime leave analysis, Compassionate leave analysis, Habitual absenteeism analysis.
• Updating and maintaining asset register, including life-cycle and replacement costs.
• Preparation of budget estimates of the types and quantities of material and equipment needed for routine and seasonal events.
• Generating procurement requisitions. Receiving and issuing the material and equipment as needed or as per policy. Conducting stock reconciliation.
• Spearheading the mechanisation drive for Cleaning section and Ground maintenance and Landscaping section.
• Utilization of allocated budget for the department in compliance with set budgetary levels, PRAZ and other financial regulations.
• Management of vendor/supplier relations.
• Procurement of required PPE as per policy.
• Periodic review of polices and standard operating procedures.
• Collaborate in the planning and hosting of University events. Ensure all the required materials and resources are on the ground for the functions.
• Management of all materials and stocks required to undertake effective cleaning services and landscaping services.
• Facilitate staff training as per identified needs.
• Submission of weekly and monthly performance review reports.
• Contributing to the success of the Central Services and Amenities Department by performing all other essential duties as assigned.
• Any other duties assigned by the Director Central Services, Amenities and Maintenance and Deputy Director Maintenance.