• Preparing estimates, budgets, forecasts, reports, and other submissions as may be required.
• Leading the procurement process and facilitating recruitment processes related tasks.
• Support Zambia’s Project Managers and Project Teams to facilitate effective communication and decision-making between GGGI, GoU and all stakeholders to ensure ongoing stakeholder cohesion and effective process management.

ENGAGEMENT

• Maintain a good working relationship and share relevant information with stakeholders at an administrative level.
• Represent GGGI externally as part of the project team at meetings with the MGEE, the EU and other key stakeholders.
• Support the project team to facilitate engagement with the relevant stakeholders as part of the development of the enhanced capacities for NDC implementation in Zambia.

DELIVERY

The Senior Assistant will work closely with the country team and related government institutions at the national and sub-national level to deliver on the day-to-day project activities and will ensure that the following deliverables:

• Prepare and assist reconciliation of bank, cash and DOAC (Defrayment of Attendance Costs).
• Prepare all payments, cash withdrawal by bank and clearing cash advances, Enter all payment vouchers, receipt vouchers and other journals into Agresso on daily basis,
• Assist in monitoring of monthly program expenditure.
• Assist in coordinating and managing GGGI wide audit which include internal and external audit.
• Provide support for invoice registration and payment, process Travel Claims (TCs), other travel entitlements such as Daily Personal Expenses (DPE) and Terminal Expenses for consultants, meeting participants and other official travelers. – Assist in preparation of quarterly travel plans.  Provide information and advice to the office, staff, and consultants about travel services as permitted by the rules.
• Assists in the organization of conferences, meetings, seminars, and workshops requesting, collecting and recording all information, processing expense claims and reports on behalf of meeting participants, contributing to the management of the event/meeting including logistics, security, protocol, hospitality.
• Prepare and manage estimates, budgets, forecasts, reports, and other submissions as may be required.
• Lead the procurement process and facilitate the recruitment process-related tasks.
• Supporting other administrative related tasks related to the project and grant agreement.

REQUIREMENT

QUALIFICATIONS 

• Bachelor’s degree in business administration or related fields.
• Fluency in written and spoken English.
• Preferred minimum 2-3 years of relevant professional experience in Zambia.
• Good team player who can work as a multi-disciplinary and multi-cultural team member.
• Familiarity in working with international donors and government agencies in Zambia is a strong asset.
• Ability to work with a range of stakeholders, including academia, banks, non-bank financial institutions, capital markets authorities, microfinance institutions, government officials, project investors, and CSOs.

FUNCTIONAL

• Experience in budgeting, reporting and project administration.
• Experience in capacity building and multi-stakeholder engagement
• An understanding of green growth and climate change in Zambia
• Demonstrated experience in project management support activities.

CORPORATE

• Understand and actively support GGGI’s mission, vision and values.
• Promote the optimum use of public resources
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily.
• Manage emotions and stress positively, builds rapport and resolves conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and provide solutions to project-level challenge.