Support of Procurement Function Work closely with the Contracting and Procurement Officer(s) to:

• Assist in all procurement duties including but not limited to conducting full cycle procurements as assigned with the support and guidance of Country Operations Manager and or Contracting and Procurement Officer(s).
• Collection of quotations for active procurements making reference to the vendor database.
• Upholding SNV’s procurement processes and policy including but not limited to conducting due diligence for all procurements.
• Purchase order entries into SAP By Design, ensure timely entries and receipt of all supporting documents in preparation submission for payment.

• Framework agreement contract management notifying Country Operations Manager and or Contracting and Procurement Officer in advance for renewals.

Logistics & Administration

Planning and Coordination

• With support from and to the Operations officer Logistics, plan transport, contact and contract suppliers and garages for maintenance and services, ensure valid insurances for fleet and check and document valid driver license of all persons driving SNV Vehicles.

Vehicle operations and Safety

• Have end responsibility for use of car, clean and fuel vehicle, check inventory (e.g. first aid kit, fire extinguisher, spare tire etc.) and status of the vehicle, identify any damage and report these to Operations officer Logistics.
• Arrange and keep track of periodical service schedule, vehicle fitness, road tax and insurance.

Driving

• Driving for SNV project related work where required, following the traffic regulations, safety instructions and situations and based on the travel arrangements of the passengers and/or delivery requirements.
• Assist in all administrative functions for the Operations department.

Travel Management

Assist operations officers or procurement team members in making accommodation bookings through competitive bidding or use of framework agreements.

Flight bookings made through competitive bidding or use of framework agreements.

• If candidate has graduated, he/she must have graduated within the last 36 months and should possess a bachelor’s degree in a related field.
• Students pursuing post-graduate studies should be in the process of completing their degrees and wish to gain experience in the field in which they are enrolled.
• Membership or certification from CIPS (UK) and / or the Zambia Institute of Procurement and Supply (ZIPS) is preferred.
• Past internship or minimum 2 years working in an Administrative or Procurement role in a donor funded development projects.
  Attentive to details.
• Proven ability in supporting operations in a fast-paced environment along with people management skills.
• Excellent interpersonal skills and a collaborative work style.
• Excellent Communication skills, Adaptability, Flexibility, high Integrity, client Orientation, exactness, Result oriented, Excellent Customer Service, Multi-tasking
• Experience in a multi-cultural environment is essential, in an International NGO an advantage.