The Admin & HR Officer plays a crucial role in ensuring smooth operations within the office
environment and supporting the human resources functions.
Job Description for the Position of Admin & HR officer
o Oversee daily office operations, including managing office supplies, equipment, and the
upkeep of the office environment.
o Act as the point of contact for external vendors, contractors, and visitors.
o Manage the executive or team calendar, scheduling appointments, meetings, and travel
arrangements.
o Coordinate internal and external meetings, ensuring all necessary materials and logistics are
arranged.
o Maintain organized filing systems (digital and physical) for business correspondence,
reports, and confidential HR documents.
o Prepare and edit correspondence, presentations, and other documents as required.
o Handle communication (e.g., emails, phone calls, etc.) and provide necessary information to
staff and external stakeholders.
o Assist in planning and coordinating company events, team-building activities, or corporate
functions.
o Perform general administrative duties such as data entry, report generation, and handling
employee inquiries.
o Manage office communication systems (phones, email) and ensure all staff are informed of
relevant updates.
o Assist with job postings, screening resumes, and scheduling interviews.
o Coordinate and manage the onboarding process for new hires, including preparing
orientation materials, completing employment paperwork, and introducing employees to
company policies and culture.
o Assist in identifying training needs and organizing training programs for employees.
o Coordinate external and internal training sessions and track employee participation.
o Support the payroll process by ensuring all employee attendance records and time off
requests are accurate.
o Help manage employee benefits, ensuring that all information is up to date, and assist
employees with benefit-related inquiries.
o Ensure company compliance with labor laws, health & safety regulations, and other legal
requirements.
o Assist to Maintain and update employee records and HR files, ensuring they are accurate
and confidential.
o Assist in coordinating performance evaluations and appraisals.
o Help track performance improvement plans and support managers in addressing employee
performance issues.

Required Qualifications and working experience:
Business Administration, or related field.
A Master’s degree is a plus.
2 years relevant work experience

Skills and Competencies:
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal and problem-solving skills.
• Detail-oriented with the ability to manage various tasks simultaneously.