To ensure accurate preparation of payments, maintenance of Kilimo Trust inventory, and the other records of the organization.

To provide timely administrative support to the organization.

Specific Responsibilities

Accounting and Finance

• Assemble and check payment requisitions/invoices and other documents.
• Prepare payment vouchers and cheques in accordance with the laid-down procedures of Kilimo Trust.
• Ensure that payments are duly acknowledged by all beneficiaries.
• Maintain proper filing of all the relevant payment documents for ease of future reference.
• Receive, check, and maintain files of authorized travel advance requests and corresponding accountability reports.
• Ensure that all transactions made during the week are fully entered into the accounting system by Friday of that week.
• Any other duties as may be assigned from time to time.

Administration

Front Office Management

• Maintain the general filing system and file all correspondence (Service Providers, Administration, and Projects).
• Respond to public inquiries.
• Enhance the corporate image of Kilimo Trust through proper organization of the front office desk and office surroundings.

General Administration

• Coordinate travel logistics for staff.
• Coordinate procurement of goods and services while ensuring value for money.
• Prepare correspondence and memos to staff in relation to office operations.
• Prepare and monitor budgets for administration-related activities.

Basic IT Support

• Receive IT-related issues and forward them to the respective service providers.
• Maintain a database of all IT problems and ensure they are successfully resolved and closed in time by the service provider.

Technical Competence Requirements

• Hands-on experience in the use of spreadsheets.
• Understanding of generally accepted accounting principles and financial reporting standards.
• Ability to prepare financial statements and financial reports.
• Skills in basic accounting and bookkeeping.
• Ability to maintain strict confidentiality in performing different duties.
• Experience in general office administration.
• Honesty and trustworthiness.

Educational Qualifications and Experience Required

• A graduate with a bachelor’s degree in accounting, business, finance, or other relevant discipline.
• Professional accounting qualifications such as CPA or ACCA is an added advantage.