KEY DUTIES:
- Assist with day-to-day operations of the HR functions and duties.
- Provide clerical and administrative support to Human Resources executives.
- Maintenance of accurate and up-to-date personnel records of all employees including orderly archiving administration and updating HR systems.
- Support in maintaining records related to grievances, performance reviews, and disciplinary actions.
- Supporting talent acquisition and management in liaison with the Human Resource Officer. Support the recruitment process; participate in shortlisting, scheduling & coordinating interviews with Hiring Managers, complete interview reports and coordinate with candidates.
- Supporting the performance management process including coordinating and compiling periodic performance appraisals.
- Support in staff motivation and welfare activities such as award ceremonies, events, and end-of-year events.
- Providing counselling and education to staff on policies and procedures, helping employees understand and comply with company policies.
- Support in ensuring daily staff attendance, shift schedules, and all leave taken are updated and tracked in the system.
- Maintain employee records (personal files, attendance data etc.) according to policy, best practice, and legal requirements.
- Support in ensuring staff overtime data is compiled and submitted for Payroll processing by the monthly cut-off.
- Ensuring all employees adhere to and comply with PPE (Personnel Protective Equipment) requirements.
- Attend and respond to Employee queries and concerns as and when required.
- Performs other duties as assigned.
REQUIRED TECHNICAL SKILLS, TRAINING & EXPERIENCE
- A bachelor’s degree in Human Resources Management; Industrial & Organizational Psychology; and other related disciplines.
- Knowledge of existing labour laws, regulations, and operating guidelines.
- One year of working experience in a similar role in a busy environment.
- Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.
- Must possess strong interpersonal, presentation, and counselling skills.
- Must be able to communicate clearly, both written and orally, as to communicate with employees.
- Keen attention to detail: Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
- Must be able to prioritize and plan work activities so as to use time efficiently.
- Must be organized, accurate, thorough, and able to monitor work for quality.,
