Core Responsibilities
I) Event Planning & Logistics Support
- Assist in the development of the festival’s program, including scheduling, speaker coordination, and venue arrangements.
- Contribute to develop and implement work plans for the event.
- Support logistical preparations, including vendor management, transportation, accommodation, and catering arrangements.
- Help manage event registrations, ticketing, and on-site coordination.
- Contribute to ensuring the smooth running of all event logistics and keep track of deadlines.
II) Stakeholder Engagement & Coordination
- Support outreach efforts to engage speakers, artists, civil society organizations, academics and institutional partners.
- Assist in managing communication with partners, sponsors, suppliers, participants and media.
- Facilitate coordination between different teams (communications, logistics, programming) to ensure smooth event execution.
- Create and maintain an updated database of stakeholders, including participants.
III) Communications & Advocacy Support
- Assist in drafting and disseminating event-related communications, including invitations, program, newsletters, info packs, and promotional materials.
- Support the organization, taking minutes and providing presentations for coordination meetings with partners, venue, suppliers, speakers.
- Support social media and digital outreach efforts in collaboration with the communications team.
Required Qualifications
- Knowledge: Familiarity with racial justice, reparations, climate justice, and gender issues, particularly in African contexts.
- Education: Master’s degree (completed or in progress) in event management, international relations, social sciences, communications, or a related field.
- Experience: Previous experience (internships, volunteering, academic projects) in event planning, logistics, advocacy, or community engagement is preferred.
- Languages: Excellent command of English (C1 spoken and written) with a good command of French (writing and speaking proficiency required).
Technical Skills
- Strong organizational and multitasking skills to manage multiple event components simultaneously.
- Attention to detail to ensure accuracy in scheduling, budgeting, and coordination.
- Time management skills to ensure all logistical aspects are executed on schedule
- Ability to work collaboratively in a fast-paced, international environment.
- Strong written and verbal communication skills for engaging diverse stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Skills and Competencies
- Ability to work autonomously and collaboratively.
- Ability to work in a fast-paced and international environment.
- Excellent written and verbal communication skills in English (Swahili or French is a plus).
- Proficiency in Microsoft Office, Google Workspace, and basic event management tools.
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Familiarity with social justice, reparations, or human rights issues is a plus.
