Requirements
- Be in possession of a National Diploma in Admin /Secretarial/ Office Management or equivalent.
- Must have 3 years’ experience in administrative/secretarial support to Executives.
- Knowledge of drafting minutes.
- Computer literacy.
- Knowledge of manual and electronic filing systems.
- Diary management.
- Basic understanding of the Public Finance Management Act (PFMA).
- Ability to maintain confidentiality.
- Planning and organising skills.
- Listening skills.
- High level of accuracy and attention to detail.
- Coordination skills.
- Good interpersonal and analytical skills.
- Ability to work independently and under pressure.
Responsibilities
- Arrange meetings and other events for the unit.
- Coordinate multiple diaries.
- Respond to inquiries regarding reports.
- Ensure all activities comply with internal and external policies, procedures, and regulations as per organisational requirements.
- Coordinate travel arrangements.
- Take minutes as and when required.
- Engage stakeholders through clear and compelling presentations.
- Ensure proper filing of all documentation and dissemination of information.
- Perform data cleaning and validation to ensure accuracy and consistency.
- Coordinate maintenance requirements relevant to the work environment.
- Monitor budgets, reconcile, and report items of concern.
- Identify areas for improvement in service delivery, customer experience, and overall operational efficiency.
- Perform financial, procurement, HCM, and other office administrative functions.
- Act as a host as and when required.
