Workatele

04 Billing Coordinator at Abt Associates, Accra, Ghana

Abt Associates

04 Billing Coordinator at Abt Associates, Accra, Ghana

Abt Associates

Full time Job

Date Posted: March 27, 2025

Application deadline:

Expired on: April 7, 2025 5:00pm

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Job description

Core Responsibilities

  1. Ensure all bills are issued timely, accurately and efficiently
    • Prepares complex invoices to clients including review of contract terms and conditions and the gathering of all supporting schedules
    • Prepares data reconciliation to the accounting system
    • Use best practices to create, present and distribute client bills
    • Ensure that client and company preferences are appropriately balanced
    • Maintain a thorough knowledge of client payment terms, discount arrangements, and billing requirements
    • Proactively manage compliance with billing and collection policies
    • Assist with the project activation process and understands and interprets contract brief and contract documentation
    • Works with multiple contract types such as cost reimbursable, time and material and firm fixed price
  2. Assist with the application of indirect rate true-ups
    • Ensure the proper application of rates
    • Maintain expertise with respect to industry practices and the application of technology to billing and collection processes
    • Research, implement and maintain industry best practices
    • Maintain a thorough understanding of the needs of our customers both internal and external
    • Develop strong relationships with company management and ensure a mutual understanding of an appropriate balance between those needs and the requirements of finance
    • Document key policies and business practices
      • Streamline as appropriate
      • Ensure consistent and timely compliance amongst all team members
  3. Review of accounts receivable and unbilled inventory
    • Working closely with counterparts, ensure consistent and regular communication around issues and old outstanding balances
    • Identify and escalate problem accounts; work with the appropriate parties to influence timely and effective resolution

Minimum Qualifications

  • High School Diploma + Six years of relevant experience, or Bachelor’s Degree
  • 5-7 years experience in billing strongly preferred
  • Strong analytical and critical thinking skills.
  • Excellent customer service.
  • Experience with cost reimbursable, time and material or fixed priced contract types.
  • Experience with Incurred Cost Submission process.
  • Expertise with Oracle, Deltek (or similar software with project accounting).
  • Advanced MS Excel skills.

Application deadline:

Expired on: April 7, 2025

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