Our client, a renewable energy company dedicated to empower communities by facilitating access to essential renewable energy products and services is looking to hire an Executive Assistant to the CEO. The Executive Assistant to the CEO will be responsible for providing personalized administrative support in a professional manner, handling tasks related to the executive’s agenda, communications, and daily operations, ensuring efficiency and confidentiality.
Key Responsibilities:
- Act as the first point of contact for the CEO with internal/external clients.
- Manage the CEO’s diary, meetings, and appointments and provide reminders.
- Book and manage travel arrangements.
- Develop efficient documentation and filing systems.
- Handle incoming requests and queries appropriately.
- Produce reports, presentations, and briefs as needed.
- Assist the CEO in decision-making.
- Ensure that the CEO’s time is optimized, and the executive office runs smoothly.
- Organize schedules and ensure the CEO’s day-to-day operations are seamless.
Requirements
- Bachelor’s degree in business administration or finance or related. A master’s degree will be an added advantage.
- At least 3 years of experience as a personal assistant to a senior executive.
- Comprehensive understanding of office management systems and applications.
- Exceptional planning and time management skills.
- Excellent verbal and written communication skills.
- Discretion and confidentiality.
- Prior experience working in multi-national organization is added advantage.
- Must be able to speak fluently. English, Nyanja, Bemba, French and Swahili will be an added advantage.
