Reporting to the Fleet and Facilities Manager, the Facilities Coordinator is responsible for overseeing the effective management, maintenance, and upkeep of the University’s buildings, grounds, and infrastructure. This includes planning and coordinating repairs, supervising waste management, ensuring compliance with environmental regulations, and managing outsourced service providers. The role requires strong leadership, technical expertise, and excellent organizational skills to ensure a safe, clean, and efficient campus environment.

Desired Attributes: EDUCATION AND QUALIFICATIONS

• Bachelor’s Degree in Civil Engineering, Facilities Management, or a related field
• Class 4 Driver’s License (Class 2 is an added advantage)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with facility management systems and software
• Certifications in Facilities or Property Management

EXPERIENCE AND KNOWLEDGE

• Minimum of 5 years of proven experience in a similar role
• Experience in team leadership and supervision
• Hands-on experience in building maintenance, grounds keeping, and waste management
• Knowledge of local building regulations, health and safety standards, and Environmental Management Agency (EMA) guidelines
• Knowledge of insurance claim processing, requirements and guidelines.
• Experience in budget preparation and cost control for facility operations
• Strong problem-solving abilities and capacity to make decisions under pressure
• Exceptional organizational, communication, and interpersonal skills
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Strong problem-solving skills with the ability to make decisions under pressure
• Ability to prioritize and manage multiple tasks within tight deadlines
• Commitment to upholding the University’s core values: God fearing, integrity, diversity, professionalism and Ubuntu.

SKILLS AND PERSONAL REQUIREMENTS

• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Attention to detail and commitment to high-quality service standards
• Adaptability and flexibility to respond to changing facility needs
• Team-oriented mindset with strong interpersonal skills
• Flexibility to work outside normal office hours when required

Duties and Responsibilities:

• Maintenance Planning and Coordination: Develop and implement annual maintenance plans for buildings, infrastructure, and landscaping.
• Repairs and Service Management: Oversee repairs, liaise with external service providers, and ensure that maintenance work is completed to a high standard.
• Compliance and Policy Adherence: Ensure adherence to facility policies, health and safety regulations, and environmental guidelines (including EMA compliance).
• Grounds and Landscaping Management: Develop landscaping maintenance schedules, manage peak and non-peak workforce requirements, and ensure optimal upkeep of gardens.
• Workforce and Resource Allocation: Assign work to teams, monitor progress, and ensure timely completion of tasks.
• Waste Management and Environmental Sustainability: Supervise solid and liquid waste disposal in line with regulatory standards, implementing environmentally friendly waste management strategies.
• Budget and Cost Control: Ensure efficient use of resources, monitor expenditures, and identify cost-saving opportunities.
• Reporting and Data Management: Compile and submit detailed monthly facility reports, highlighting key metrics, completed work, and future planning needs.