Undertake all receptionist and clerical duties at the desk of the Company’s main entrance. You will be the “face” of the Company for all visitors and will be responsible for the first impression the Company makes.
Age: 25-35 years
Responsible for answering incoming calls, directing calls to appropriate offices,
2. Provide callers and or visitors with information such as company address, directions
3. to the company location, website and other related information.
4. Maintains safe and clean reception area by complying with procedures, rules, and
5. regulations
6. Receive mail, distribute it to the respective offices and make follow up on
7. correspondences
8. Schedule, organise and co-ordinate internal meetings.
9. Co-ordinate staff and UNMC guest travels including Air ticket and Hotel bookings
10. Assists in the ordering, receiving, stocking and distribution of office supplies
11. File, record and track documents coming in and going out as may be assigned.
12. Type letters, memos, reports and other correspondences as may be assigned.
13. Assist in the preparation of presentations as may be assigned.
14. Perform secretarial services to meetings as may be assigned.
15. Undertake other related clerical duties such as photocopying, faxing and filing.
16. Maintain a database of such supplies and maintain a database of supplies.
17. Any other duties as may be assigned from time to time.
Qualifications
a) A honors degree in Social Sciences, Arts, Development Studies, Public Administration, Social
Sciences, Office and Information Management, Business Administration, Secretarial
Management, Administrative Secretary or any relevant degree
b) A least 3 years working experience as an administrative assistant, virtual assistant or office
administrative assistant.
c) Working knowledge of office management systems, procedures and equipment.
d) Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook.
e) Excellent Interpersonal and communication skills
f) Ability to relate with different stakeholders
g) Courteous and respectful
h) Strong attention to detail
i) Ability to multi-task, improvise and make decision
j) A high sense of personal grooming
