The Human Resource (HR) Associate reporting to the Regional Human Resources Manager, will be responsible for providing administrative support within the Human Resources Unit and provide frontline customer support to all staff who require access to general human resource services.  This position will be located in Alliance Regional Office in Nairobi, Kenya or Kampala, Uganda

Key duties & responsibilities

• Manage, review, and respond to the HR internal and external communication flow( drafting correspondence and responding to queries from internal clients)
• Initiate online requisitions (in Agresso) for payment of regional HR-related services.
• Draft consultancy contract requests, facilitating required clearances and follow up on consultancy contract payments.
• Coordinate management of the staff medical schemes by facilitating hospitalizations, medical amendments including deletions, additions, renewals, and claims.
• Support management of Group Life Assurance (GLA) and Group Personal Accident (GPA) schemes by keeping staff updated on changes and send updated staff details to service providers.
• Working closely with the HR Analyst to track employee and student contracts ensuring adequate notice is provided for renewals and non-renewals.
• Support management of staff exit and separation processes and update staff/dependent records accordingly.
• Maintain schedule and coordinator calendar of activities for the monthly HR regional meetings.
• Support the monthly payroll process by consolidating inputs.
• Facilitate required HR documentation to support project and institutional audits.
• Organize, compile, and update employee records both in physical files and electronically.
• Organize and coordinate staff welfare schemes and initiatives.

Requirements

• Bachelor’s degree in the field of Human Resources Management or relevant field.
•  At least three (3) years of relevant work experience in human resource management gained in an international organization.
• Ability to organize and compose clear, concise reports.
• Good understanding of Kenya employment labor laws and practices.
• High level of computer skills with ability to handle Human Resources Information Systems and to learn new applications quickly.
• Possess excellent interpersonal and communication skills, a high level of integrity and respect for confidentiality.
• Excellent organizational and multi-tasking skills with strong administrative service orientation
• Must be a member of IHRM
• Fluency in French is an added advantage​