Background information

We Are Able! a 5 year consortium project implemented in 5 districts of the northern part of Uganda (Omoro, Nwoya, Arua City, Terego and Yumbe), aims to empower, amplify voices, create resilience among persons with disabilities and strengthen Civil Society Organizations (CSOs) and Organizations of Persons with Disabilities (OPDs) by enhancing their capacity for lobbying and advocacy. The project focuses on promoting sustainable and inclusive access to basic resources, thereby contributing to improved food security.

As the project comes to its end, the consortium plans to consolidate its work through documentation and production of its illustrative products of the inclusive models used in the project.

To support this objective, ZOA seeks the services of qualified consultancy firm to document, develop, design, illustrate and consolidate these materials. These will be disseminated in the line ministries, District Local Governments and CSOs and District Unions reference and future use.

Overall Objective.

ZOA Uganda seeks the services of a consultancy firm to develop, design and illustrate materials on approaches and models used in the implementation of the WaA! program. i.e

To lead the documentation, development, design, illustration and consolidation of WaA! illustrative products on the inclusive models/approaches used in the Project.

Specific objectives.

• Documentation, development, Design and illustration and consolidation of the inclusive models into a one stop reference point for future users and reference.
• Validation of the developed materials with the implementing partners.
• Production of final printed copies.

The Assignment

Upon Confirmation, the assignment will have a prior engagement with the consultant on the documentation and production process in a close Sense making session with the consortium members. This will be purely facilitated by ZOA.

The expected outputs and deliverables from the consultancy service are;

• Production and printing of a summarised copy of all illustrative materials on all the WaA! models or approaches used in implementation of the project.
• Production and printing of Braille copies of the produced summarised illustrative materials on all the WaA! models or approaches used in implementation of the project.
• summarize and document, lessons learnt, good practices, sustainability strategies and recommendations from the project implementation.

Key deliverables

Production and printing of a summarised copy of all illustrative materials or approaches used. Inclusive of Summarized and documented, lessons learnt, good practices, sustainability strategies and recommendations from the project implementation.

Number of copies: 200.

Production and printing of Braille copies of the produced summarized copy of all illustrative materials.

Number of Copies: 10.

Timeframe

The consultant will complete the assignment within 16 days from the date of contract signing.

1. Inception and planning: 1 day.
2. Content development and design: 9days.
3. illustration of the content: 5 days.
4. Validation and finalization: 1 day.
   

   Budget

All costs related to the consultancy activity will be submitted to ZOA Uganda by the consultant in form of Technical and financial proposal in response to this ToR. Payment will be issued in 2 instalments and final payment to the consultant will be made after the delivery of the final materials and upon approval by ZOA Uganda and WaA! consortium. The budget should cover costs for: development, design, illustration and printing and all related taxes

Roles and Responsibilities

Roles and Responsibilities of the Consultant/consulting firm.

• Submit the technical and financial proposals with clear breakdowns.
• Draft and finalize content in consultation with ZOA for content reviews.
• Provide regular progress updates to the WaA! team.
• Attend and facilitate agreed upon sessions.
• Provide all deliverables including ready to print materials to ZOA Uganda as per the agreed timeframe.
• The consultant will be required to adhere to ZOA policies and Code of Conduct.

Roles and Responsibilities of ZOA Uganda/WaA!

• Guidance and provide technical support as required throughout the activity.
• Coordinate all phases/stages of the activity.
• Effect payments of the services as per the contract agreement.
• Review the draft content materials and provide feedback to the consultant / consultancy firm.
• Approve all final deliverables and disbursement of payment to the services as per the contract agreement.

Qualification of the Consultancy Firm.

Qualified firm consultant / consultancy should:

• Proven expertise in IEC material development for rural/community audiences.
• Experience with illustration for cross cultural settings in Uganda.
• At least 5 years of experience in similar assignments, preferably in disability Inclusion
• Demonstrated graphic design and illustration capacity.
• Ability to work collaboratively and deliver high-quality products on time.
• Should have a good background in research,

Academic qualifications: Mass Communication, ICT Social Sciences and related field

Application Process And Requirement

The interested applicants on the consultancy services should adhere to the following application process and requirements:

The proposal should not be more than ten pages, excluding the supporting documents and will have the following contents:

• The capacity statement describing how they meet required qualifications and competencies including summary of similar assignment previously conducted
• Expression of interest describing how they understood the consultancy assignment.
• Assignment work plan.
• Financial proposal that includes the expected assignment costs
• Team composition with their qualifications and roles in the assignment (Annex the CVs of key team members)
• At least 3 Samples of similar assignments (i.e IEC picture cards, books) that have been produced by the consultant, in soft copies (this will be treated as confidential and only used for the purposes of quality assurance and verification).

Confidentiality.

The consultant / consultancy firm shall protect the confidentiality of those participating in all stages of the assessment. All information and data acquired from documents, during interviews and meetings are confidential. The assessment deliverables and all materials linked to the assessment, produced by the consultant / consultancy firm remains the property of ZOA Uganda and must not be shared with third parties without approval from ZOA Uganda.