The role holder is responsible for ensuring day-to-day smooth management and operation of Bank premises/infrastructure, equipment and, oversee maintenance tasks in line with policies and procedures to provide adequate support for Bank-wide smooth operations as per business strategy and plans.

Key Responsibilities

• Facilities Management:

• Oversee the management and maintenance of the bank’s facilities, ensuring they are safe, clean, and functional.
• Ensure all utilities (electricity, water, HVAC) are operational and resolve any facility-related issues promptly.
• Coordinate the timely renewal of building leases and manage the allocation of office space.
• Developing facilities related budgets and oversees leasing contracts
• Ensuring that bank premises and equipment meet minimum requirements.
• Making sure all safety equipment such as fire detections are in excellent operational state
• Overseeing third party service contracts including cleaning service providers and others and directs preventive maintenance procedures for all facilities.
• Making sure that all office buildings, parking lots, store areas, grounds and equipment are well maintained and in optimal working conditions.
• Execution of the asset verification exercise as per the laid down policy and prepare reports with remedies for areas of improvement and ensure they are addressed.
• Tracking asset movements and ensure that all bank assets are in their appropriate places of deployment and in the event of redeployment process documents to facilitate redeployment.
• Managing office space planning to ensure that the facility layout will accommodate present and future needs.
• Conducting periodic inspections of facilities, carrying out needs assessment and implementing improvements in operations as appropriately as per the Occupational Health and Safety guidelines.
• Carrying out period testing of all installed health and safety equipment and make reports of the same with recommendations example fire alarm among others
• Ensures facility operations are in compliance with established health and safety procedures
• Compiling and producing reports for senior management.

     Budget and Reporting:

• Prepare and manage the facilities budget, ensuring cost-effective use of resources.
• Provide regular reports on facilities activities.
• Recommend improvements and cost-saving measures.

Compliance and Risk Management:

•  Ensure all activities within the facilities comply with internal policies, banking regulations, and health and safety standards.
• Address any risks or compliance issues promptly and report them to Manager Administration.

      Financial Responsibility

• Facilities Budget Management
• Cost Control
• Financial Reporting
• Vendor Management

     Educational Requirements

• Bachelor’s degree in business administration or a related field.
• Facilities certification is added advantage.

    Work Experience

• A minimum of 2 years of experience in Facilities Management in reputable organization.
• Strong understanding of facilities management.
• Communication, and interpersonal skills.
• Ability to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office Suite and other relevant software

    Key Required Competencies & Skills

• Health and safety skills
• First aid skills
• Reporting skills
• Communication skills
• Evacuation skills
• Knowledge of health and safety regulations related to office facilities.

  Behavioral Competencies

• High attention to detail and accuracy.
• Strong integrity and trustworthiness.
• Proactive and timely in communication and execution.
• Demonstrates good team coordination.
• Strong commitment to compliance and operational risk mitigation.