Job Title: Project Officer: Administration

Number of Vacancies: One (1)

Duty Station:  Project Offices in Karenga District

Duration:             Five (5) years ‐ Full‐time with a probationary period of six (6) months

Purpose of the job

The primary objective of the Project Officer: Administration is to oversee the Project’s administration and follow up on procurements. The position will report to the Project Manager. The Administration and procurement officer will undertake the administration and procurement processes keeping in line with the government and donor policies. He/she will provide reports to the PMU, Technical Advisory Committee (TAC) and Project Steering Committee (PSC) as required through the Project Manager.

Responsibilities and tasks

1. Developing a system for creating, maintaining, and safeguarding records and ensure that records are preserved and classified for easy access.
2. Ensuring that all assets and liabilities are correctly accounted for, with a detailed inventory of goods/equipment.

iii.     Receiving, handling and managing of office visitors.

1. Supporting the Project Manager and the office team on day-to-day management of project activities
2. Preparing and updating annual procurement plans in consultation with the Project staff
3. Planning, recording, and tracking procurement transactions using government and donor guidelines and tools.

Qualifications and experience

Education

1. An Honors Bachelor’s Degree in either Public Administration, Social Sciences, Social Work and Social Administration, Development Studies or Business Administration (Management or Procurement option) from a recognized University/Institution.

Experience

1. At least three (3) years of working experience in administration or project/programme management in national or international projects or reputable organisation
2. Experience working in administration or procurement or sales management is an advantage.

iii.      Working experience with the Government of Uganda donor-supported projects is an added advantage.

Knowledge and skills

1. Familiar with WB fiduciary requirements, including the World Bank’s Procurement Regulations for IPF Borrowers for Goods, Works, Non-Consulting and Consulting Services, and the World Bank’s Anticorruption Guidelines.
2. Understanding of Tax laws and regulations.

iii.      Understanding of GEF and UNEP administrative and procurement procedures will be an added advantage.

1. Ability to interpret and implement policies, strategies and legislation. v. Project Management skills.
2. Computer Literacy

vii.     Ability to communicate effectively to different stakeholders and organizations.

Personal Attributes

1. Excellent organizational and time management skills. ii. Ability to work under pressure.

iii.      Meticulous attention to detail; high levels of accuracy. iv.  Good inter-personal skills.

1. Team Player