Purpose of the Job STENOGRAPHER SECRETARY HRM
Headteacher To provide efficient and effective secretarial services
Duties/Responsibilities
• Provide efficient and efficient and effective secretarial services
• Type and present error free work for signature.
• Take dictations and then transcribe.
• Receive and file correspondences, minutes and other documents.
• Receive visitors and attend to their queries.
• Receive telephone calls and channels, them to appropriate offices.
• Book and schedule appointments for the Head of Institution.
• Receive and dispatch mail.
• Draft letters and prepare responses to simple routine letters.
• Look after the office welfare and ensure that the office is well facilitated and secure.
. SECRETAR EDUCATION SERVICE COMMISSION IARMERS HOUSE P.O. BOX 7196, KAMPALA / Qualification and Experience (I) A Diploma in Secretarial Studies from a recognised Institution. Should have working experience of at least two (2) years in Secretarial Services.
Below 50 years of age for new entrants.
Skills and Competences Type writing skills of 40 w.p.m, Shorthand skills at 60 w.p.m, Public Relations skills and Customer skills, Good Communication and Interpersonal skills, Computer literacy, Ethics and Integrity Skills.
Applications are invited from suitably qualified persons to fill the vacant positions which exist in the Government Secondary Schools, Department of Government Secondary Education. Ministry of Education and Sports.
The Applications should be filled ON-LINE using the E-recruitment portal of the Education Service Commission (ESC). Applications should be submitted not later than 10 January, 2026 at 11:59 p.m.
Please follow the instructions below for the filling and submission of your Application Form.
1. Account Creation Process
a. Go to the ESC website at https://www.esc.go.ug and click on the ‘Job Adverts’ hyper link highlighted at the top right corner.
Or, click on ‘E-recruit Portal’ on the homepage of the website Or go to any browser of your choice and enter https://erecruit.esc.go.ug
Or use your Smart Phone to search and download the ESC App from Google Play store under the name e-Recruit.
2. Click ‘Sign Up’ button highlighted in the top right corner for you to create your account/ user profile on the system.
Fill in the required information in the ‘Create an Applicant’s Account’.
• A confirmation of ‘successful creation of account” will be sent to your email with a confirmation link which will lead you to log into the system successfully.
3. Application Process
- Go to ‘View Job Detail’ against the job that you qualify for.
- Search for the job and study the job detail carefully.
C. To apply for the job, click ‘Apply for Job’ at the right corner. d.
Then ‘submit your application and save in case you may need to come back to it.
4. Applicants are advised to note the following:
a. Create an email address in case you do not have one.
b.Scan your passport size photograph (ipg, jpeg, png format).
c. Scan your relevant documents
d. Keep a copy of your application form for future use.
5. Relevant Documents include:
a.Academic Documents: –
(i) O’ Level- UCE Certificate (ií) ‘A’ Level Certificate
(iii) Degree/Diploma Certificates (iv) Degree/Diploma Transcripts
b Registration Certificate(s) (for teaching staff and Enrolled Nurses).
c. A copy of Pay slip (Not before July 2025) for Serving Officers.
d. National and Institutional identity caras.
e. Letters of Appointments, Confirmation and Posting/Transfer.
f. Recommendation Form – Click ‘Recommendation Form’ UGIFT 2/2025 on the ESC website homepage to download form (for those on Government Payroll only).
g. Summary Form -Click ‘Summary Form’ UGIFT 2/2025 on the ESC website homepage to download form.
6. Please note that:-
- The application process for all posts should be completed ONLINE.
- You should apply for only one post in one school. Submission for more than one post will lead to disqualification.
(Hand delivered applications will not be accepted)
- Only shortlisted candidates will be contacted
- All shortlisted candidates will be required to carry along their original documents and three printed copies of the Online Application at the time of oral interviews.
- Upload only the required documents as per the job specifications.
Shortlisted candidates will have the opportunity to present the rest of their relevant documents during the oral interviews.
“. In case of enquiries, please email us at esc@esc.go.ug or erecruit@esc.go.ug.
8. Deployment: Applicants should note that the successful candidates will be deployed to the Seed Secondary Schools which they have been interviewed for.
Please refer to the ESC website at www.esc.go.ug for details of each advert.
Qualified women and persons with disability are encouraged to apply.
Note: All Services provided by the Education Service Commission are FREE OF CHARGE.
