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EMPLOYMENT OPPORTUNITY FOR POSITION OF UNIVERSITY SECRETARY
Busitema University is a Public University established by Statutory Instrument No. 22, 2007
enacted by Parliament of Uganda on May 10, 2007. Busitema is a Multi Campus University located
in Eastern Uganda. Applications are invited from suitably qualified candidates to fill the position of
University Secretary.
Details about the Job

Job Title: University Secretary
Organization: Busitema University
Duty Station: Busia, Uganda
Reports to: Vice Chancellor
Salary scale: PU3 NTNSC

Job Summary:
The University Secretary will support the institution through the provision of general administration of
the University, including custody of the Seal and Administration of its Assets.

Key Duties and Responsibilities:
The University carries out the following duties and responsibilities;
i) Serves as the Secretary to the University Council and its Committees, providing guidance
to the Vice Chancellor and the Management team to facilitate Council in decision making
and governance.
ii) Serves as the Accounting Officer of the University.
iii) Responsible for the proper management of the University inventory and safe custody of all
assets of the University including the Seal and records.
iv) Directs the proper utilisation and accounting for the fiscal resources and other assets of the
University as a designated Accounting Officer and reports to the Vice Chancellor .
v) Supervises the preparation of the University annual budget and work plans and their
implementation.
vi) Manages and administers the human, fiscal and physical resources of the University in
accordance with the existing laws, policies, regulations, guidelines, approved annual work
plans and budgets.
vii) Communicates, interprets, guides and provides technical support in the implementation of
Council policies and resolutions.
viii) Enforces accountability and transparency in the management and delivery of university
administrative and financial services in line with existing laws, policies, regulations,
guidelines and Council resolutions.
ix) Supervises the procurement of university works, goods and services and disposal of assets
in accordance with the appropriate laws, policies, regulations and guidelines.
x) Promotes linkages between Schools, Institutes, Centres or other Academic bodies,
Management, Council, Line Ministries, and other stakeholders for effective implementation
of university programmes, operations, and policies and enhancing collaborative networks.
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xi) Sets performance targets, supervises, mentors and appraises staff of the Office of the
University Secretary.
xii) Coordinates the provision of legal services and representation of the University in cases of
civil litigation.
xiii) Coordinates the timely response to audit queries that may arise from authorities and reports
to Council the outcomes thereof
xiv) Responsible for security at the University.

Qualifications, Skills and Experience:
i) The ideal candidate for the University Secretary vacancy should be a Ugandan citizen holding
an Honours Bachelor’s Degree.
ii) A Master’s Degree in any of the areas of Business Administration / Management / Planning
/Human Resource, Public administration, Social Sciences, Accounting and Finance,
economics, education management, leadership or policy or Law from a recognized
institution of Higher Learning.
iii) Additional related Professional Qualifications, Administrative Law (except for lawyers),
Financial Management are added advantage.
iv) Experience in financial management systems like IFMIS, PBS, HCM and other related
systems will be an added advantage.
v) A minimum of eight (8) years of relevant working experience of administration/
management in a recognized institution of Higher Learning or reputable organisation, five
(5) of which served at a senior level.
vi) Provide evidence of having five (5) years’ work experience in a recognized/reputable
organization worth a budget of at least UGX 30bn or higher.
vii) Good understanding of the legal and regulatory framework governing higher education in
Uganda
viii) The applicant must be industrious, self-driven and ready to work for long hours
ix) Evidence of Excellent track record with high level of integrity, interpersonal skills and
excellent communication skills.
x) Exhibit High competence in contemporary information and communication technology.
xi) The candidate shall be below 60 years of age by close of applications.

Tenure of service:
Five (5) years contract renewable once, upon satisfactory performance
How to Apply: All suitably qualified candidates for this managerial vacancy should submit
applications in triplicate duly signed and accompanied by detailed curriculum vitae, recent 3
passport photos, contact addresses and names of three referees addressed to: The Chief Human
Resource Management, Busitema University, P.O. Box 236 Tororo / 226 Busia or at the Liaison
Office at Lincoln Flats Block A, Room A1 Makerere University not later than January 30, 2026
at 5.00pm. NB: The applicants should make sure that at least two Referees have forwarded
references concerning their applications by close of application.
Signed: Date: January 6, 2026
Dr. Mercy Wanyana Mugonola
Chief, Human Resource Management