St John’s University of Tanzania (SJUT) is a relatively young but dynamic university aspiring to become a global player in the provision of higher education, owned by the Anglican Church of Tanzania (ACT). SJUT is committed to a culture of quality, excellence and absolute integrity in the context of Biblical values. The University is seeking to recruit and bring onboard suitable individuals to provide effective leadership and contribute to the realization of the aspirations of the University. The Chief Mazengo campus is located at Kikuyu area in Dodoma, about 3.5km southwest of the town centre. For further information, please visit www.sjut.ac.tz.
Assisting the relevant offices of the University in the duties pertaining to office management and secretarial duties.
(d) Qualification:
Holder of a Form IV certificate with at least two credits one of which must be in English, or Form VI certificate with at least one principal pass. Candidates must have successfully completed Secretarial Course and passed Secretarial Examination Stage II i.e. passed Shorthand in English
80 words per minute, Typing 100/120 w.p.m, Manuscript Stage II, Tabulation Stage III, Office Procedure Stage II and Secretarial Duties Stage II and have Advanced Computer Course from a recognized institution.
(e) Experience:
Working experience in a high profile office, will be an added advantage.
(f) Main Duties and Responsibilities:
The Office Management Secretary II shall specifically be responsible, for:
(i) Typing all general correspondence and non-confidential matters;
(ii) Performing secretarial duties including typing photocopying (correspondence, minutes, reports, circulars, bulletins, certificates);
(iii) Taking proper care of all machines under his/her charge;
(iv) Performing all filing tasks and ensuring all office duties are covered;
(v) Filing copies of typed letters in relevant files;
(vi) Receiving and directing visitors; undertaking receptionist duties;
(vii) Attending telephone calls and taking messages;
(viii) Providing assistance to top executives of the University;
(ix) Undertaking routine correspondence with prior approval of one’s reporting officer;
(x) Dealing with confidential matters in the office of the executives;
(xi) Arranging meetings and appointment schedules for the senior executives;
(xii) Making hotel booking for senior executives; and
(xiii) Performing any other duties as may be assigned by one’s reporting officer. (g) Salary Scale: Staff salary rank according to SJUT Scheme of Service
(h) Tenure: Fixed term contract of four (4) years, renewable.
