Under the direction of and reporting to their supervisor, the Procurement Officer will have ultimate responsibility for cost effective and fully accountable organizational procurement and will be responsible for management of the procurement functions within Concern Worldwide operations in Freetown

Main duties & Responsibilities

Under the overall supervision of the Senior procurement officer, specific duties and responsibilities of the procurement officer include;

• Work with District Health Management Team and District delivery Managers in all Saving Lives operational districts to ensure procurement needs are planned in advance and that all parties are knowledgeable about the documentation needed to support the procurement and payment process.
• Working with staff to find out the purchasing requirements from different departments, collating orders with the view of processing requests.
• To ensure best value in terms of prices, delivery, quality etc., and that purchase procedures are properly implemented as per concern system
• To seek quotations for supplies/services as and when required, negotiating prices and conditions of purchasing contracts.
• To prepare orders/contracts for the supplies/services based on quotations received and undertake the timely purchase of supplies/services.
• To maintain accurate purchase files, ensuring that the correct paperwork is completed and retained.
• Researching and identifying potential new suppliers/service providers and review list every six months or where necessary depending upon the approval of Management.
• Keeping up to date with market trends and information on the sector.
• Processing payment and invoices.
• Monitoring of stock levels how and when required to replenish.

Any other duties as maybe deemed necessary and/or assigned by the Senior Logistics Coordinator.

Person specification

Education

• University Degree in Business Studies or in logistics and supply chain management.
• Relevant Diplomas and short courses in Procurement, Logistics or Stores Management
• English Language Qualification

Experience Required:

• At least 2 years working experience in Logistics and/ or Administration
• Working Knowledge of the Procurement Cycle and Warehouse management
• Ability to work well under pressure and in response to changing needs
• Excellent interpersonal and communication skills, training skills and writing skills

• Leadership skills,
• Interested candidates should apply with:
  • An application letter clearly justifying how you meet the selection criteria
  • Recent Curriculum Vitae including names and full contact addresses of three (3) referees, one of whom must be their current or most recent employer.
  • Candidates must state the position of each referee and his/her relationship to the candidate.
  • A copy of a valid labour card must be attached to ALL applications (written or electronic)
  • Police Clearance will be required from the successful candidate
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