• We are seeking a competent Company Executive Secretary to provide essential support to our high-ranking officials.
• You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks.

Key Responsibilities

• Corporate Governance: Ensure compliance with statutory and regulatory requirement and maintain an up-to-date knowledge of relevant legislation, regulations and best practices.
• Board Support: Organize and facilitate board and committee meetings, prepare agendas, draft minutes, and provide advice on corporate governance matters.
• Statutory Compliance: Ensure compliance with company law, listing regulations and other applicable laws and regulations. Maintain statutory registers, filing and documentation.
• Shareholders Relations: Manage shareholder communication, including the organization of general meetings, preparations of notices and coordination of proxy voting processes.
• Contract Management: Review and negotiate contracts, agreements and legal documents, ensuring compliance with legal requirements and protecting the company’s interests.
• Record Keeping: Maintain accurate and up to date records, including board meetings, resolutions, legal contracts and other relevant documentation.
• Training and Awareness: Conduct training programs and workshops to enhance employees understanding of corporate governance, compliance and legal matters.
• Ethics and Integrity: Promote a culture of ethics, integrity, and transparency throughout the organization, ensuring adherence to the company’s code of conduct.

Requirements and Skills

• Bachelor’s Degree in Law, Business Administration, or a related field. Additional qualifications in company secretarial practice or corporate governance are highly desirable.
• Minimum of 5 years of experience as a company secretary or in a similar role, preferably in a publicly listed company or regulated industry.
• Knowledge: Strong understanding of corporate governance principles, company law, regulatory frameworks, and compliance requirements. Familiarity with relevant laws and regulations specific to the industry is advantageous.
• Communication: Excellent writing and verbal communication skills with the ability to draft clear and concise reports, minutes and legal documents. Ability to communicate complex legal concepts to non-legal stakeholders effectively.
• Analytical Skills: Strong analytical and problem-solving abilities, with attention to detail and the ability to interpret and apply legal and regulatory requirements.
• Organizational Skills: Excellent organizational and time management skills to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professionalism: High level of professionalism, ethics, and integrity, with the ability to maintain confidentiality and handle sensitive information.
• Technology Skills: Proficiency in using relevant software and tools for document management, record keeping, and corporate secretarial task.
• Teamwork: Ability to work collaboratively with cross-functional teams and build string relationships with internal and external stakeholders.
• Continuous Learning: A proactive attitude towards professional development, staying updated with changes in laws, regulations, and best practices in corporate governance.