Essential Duties:

Travel and Logistics (70%)

• Plans and coordinates the unit work schedules in collaboration with Logistics Officers
• Manages Logistics projects in collaboration with Programs Supervisors and workflows within Procurement and Finance for all Logistics transactions.
• Coordinate receipt of all IOM invoices from the Cultural Orientation department.
• Acts as the backup to the Logistics Officers in their absence.
• Participate in the onboarding of new staff to the unit and within the region.
• Review and manage the issue log for all logistics issues raised after travel from the field.
• Oversees and manages the logistics mailbox

Travel Budget Preparation and Management (15%)

• Participates in the review of budget projections for accuracy and costing.
• Manages an updated cost platform for all required travel items within all processing locations in Sub-Saharan Africa.
• Participates in quarterly and monthly travel budget projections and ensures they are received by Finance within the stipulated period.
• Collaborates with Program Managers/Supervisors to capture and track changes in the travel projections and communicates the same to the Administration Supervisor.

 Vendor Management (10%)

• Manages tracking, reconciliations, and payments of all invoices from IOM across the regional offices.
• Take the lead in vendor reconciliations for all logistics vendors in consultation with Procurement and Finance.
• Oversees vendor engagements including negotiating for better prices and favorable terms of payments.
• Participates in reviewing and updating vendor management procedures and service level agreements for all vendors within Tanzania.

Additional roles and responsibilities (5%)

• Perform other duties that may be assigned to ensure the logistical support of operations related to official travel and other program objectives.

Qualifications:

Experience:

• Five (5) years of work experience is required.
• Supervisory experience preferred.
• Experience in field team processing activities for various locations is preferred.
• Experience in managing administrative roles is preferred.
• Experience managing travel budgets is preferred.
• Project management experience is preferred.
• Knowledge of ERP or other booking tools is an added advantage.

Skills:

• Demonstrated written and verbal English skills.
• Demonstrated computer skills, especially Microsoft Excel and Outlook.
• Demonstrated organizational and time management skills.
• Demonstrated strong communication skills.
• Demonstrated interpersonal relations.
• Demonstrated ability to manage heavy workload.

Education & Certifications:

• Bachelor’s Degree or equivalent in Business Administration, Procurement, Public Administration, Supply Chain Management, or other related field, or four (4) years additional work experience in lieu of a bachelor’s degree required.
• Knowledge of International relations is preferred.

Abilities:

The Senior Travel & Logistics Officer must have the ability to:

• Manage large and diverse workloads under pressure with competing priorities.
• Maintain the integrity of official records.
• Analyse and solve complex problems and make sound decisions.
• Work with minimal supervision
• Maintain a high-performance standard with attention to detail;
• Work independently and contribute to the overall operations of RSC Africa.
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).