Responsibilities include:

•    Oversee and manage full cycle recruitment process, in compliance with established procedures and regulations, including but not limited to drafting job descriptions and interview questions, shortlisting and pre-screening candidates, conducting reference checks, and negotiating offers of employment.

•    Confirm all new hire paperwork is submitted, and personnel files are complete and compliant with Chemonics policy, local labor laws, and USAID regulations.

•    Ensure new hires are provided with adequate training regarding the project and relevant Chemonics policies in order to perform the job to the best of their ability and are assimilated into Chemonics culture.

•    Maintain accurate timesheet records, and ensure all timesheets are submitted on time with the correct approval.

•    Ensure personnel and recruitment files are maintained according to requirements, ensure confidentiality and safety of data.

•    Work closely with assigned supervisor on communication to staff and labor law compliance and help to ensure a positive and thriving work environment for all staff.

•    Manage and administer benefits according to appropriate plans and labor laws requirements, bring any required changes or suggestions for improvement to the Deputy Chief of Party – Finance and Operations or assigned manager’s attention.

•    Assist in the management of employee benefits, such as insurance, liaising with companies providing such benefits as needed, to ensure quality services provided.

•    Ensure project compliance with local labor laws by conducting regular audits and keeping updated on local labor laws and human resources best practices.

•    Advise on the disciplinary process, ensuring all actions taken comply with local labor laws and Chemonics policies, communicating with appropriate Home Office department as necessary.

•    Manage annual assessment process and ensure procedures are communicated and followed.

•    Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Global Human Resources and the Office of Business Conduct. Investigate allegations of wrongdoing (i.e., sexual harassment, harassment, fraud, and others), in coordination with management.

•    Ensure employee manual is up to date and communicate changes when applicable.

•    Ensure all HR management practices conform to the projects and Chemonics’ policies, best practices, USAID rules and regulations, and the local labor laws.

•    Interpret and advise staff on Chemonics, USAID, and federal compliance policies and procedures.

•    Other duties as assigned.

Qualifications:

•    Bachelor’s degree or equivalent in human resource management, project administration, project management, or related field.

•    Minimum 8 (eight) years of experience as human resources manager for medium to large development projects and/or organizations required; experience working for a U.S. organization or USAID implementer in Malawi highly preferred.

•    Knowledgeable of Malawian labor laws, personnel benefits, and taxes required; ability to interpret local labor laws, previous experience interacting with labor counsel preferred.

•    Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint required.

•    Ability to exercise confidentiality and high level of professionalism.

•    Excellent interpersonal and communication skills.

•    Demonstrated leadership, versatility, and integrity.

•    Fluency in English required.