KEY ROLES AND RESPONSIBILITIES :

• Manage orders & supplies
  • Process procurement according to ACF procedures;
  • Carry out requests for quotations;
  • Prepare the necessary documents for direct procurement and delivery.
  • Purchase ordered items in accordance with ACF logistics procedures;
  • Organise and monitor delivery;
  • Ensure proper receipt with the Stock Officer or requisitioners;
  • Solicit requisitioners prior to order and on delivery for all technical requests, to ensure conformity of ordered items;
  • Maintain information in LINK;
• Maintain procurement records in accordance with ACF procedures.

• Manage supplier data
  • Ensure constructive business relations with suppliers;
  • Prospect for / search for potential new suppliers;
  • Update the price list;
  • Update the supplier list on a monthly basis;
• Updating the follow-up of contracts for each order (FO) under Framework Agreement.

• Follow up on the payment of suppliers
• Check and validate invoices in accordance with documentation, physical receipt and ACF procedures;
• Make payments to suppliers for direct procurement after requesting an advance from the finance department;
• Follow up the payment of suppliers with the finance department for larger expenses (transfer, cheque);
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers.

• Manage stock and shipments
• Identify incoming and outgoing material and check quality and quantities;
• Carry out a monthly inventory and complete an inventory report;
• Maintain stock records;
• Write up the various shipping documents.

Gender Action

Activities:

• Help ensure all aspects of Action Against Hunger activities adhere to program quality standards and policies (accountability and mainstreaming) in a coherent and integrated manner.
• Ensure that gender considerations are made as much as possible

Others

• Ensure the highest standards of accountability through ensuring good communication and information sharing within the organisation.
• Be aware of, understand, and comply with all of Action Against Hunger’s policies and procedures.
• Undertake other related duties as may reasonably be assigned
• Ensure timely filling and submission of ACF timesheets

QUALIFICATIONS

• Bachelor’s degree in supply chain management, logistics, business administration, or a related field. Advanced degrees or certifications, such as Certified Supply Chain Professional (CSCP), are a plus.
• A minimum of 3-5 years of experience in supply chain management, procurement, or logistics roles, with a demonstrated track record of success in managing supply chain operations.
• Strong analytical and problem-solving abilities, with the capacity to assess supply chain challenges, identify opportunities for improvement, and implement effective solutions.
• Send Motivation Letter, CV saved in your name – for example (Joe Blue CV) for your CV, and (Joe Blue Motivation Letter) for your motivation letter, with names of three (3) referees by EMAIL, under the Subject  “Supply Officer”