Responsibilities:
1. Assist the Human Resources Officer in implementing IOM’s Human Resources policies, rules
and regulations, as well as standards and techniques considering the mission activities; and
check that the mission administrative procedures are in place and followed and are in
accordance with these practices.
2. Assist with the Recruitment processes in the mission in close liaison with the Human
Resources Officer and provide support to the mission in fulfilling the appropriate staff and
non-staff vacancy needs; check that relevant recruitment procedures are effectively and swiftly
applied.
3. Review contracts and personnel action forms issued for and in reviewing contract extension
requests for international staff.
4. Review and update the personnel administration of South Sudan local staff to ensure
processes are well followed and that documentation is correct.
5. Facilitate the timely appointment, transfer and separation of international staff in close
coordination with Human Resources Officer, staff Personnel Administrators and other relevant
units, as needed.
6. Track and follow up on the timely and regular implementation of the PAS – Performance
Appraisal System in the mission and generate statistics and data required for the mission.
7. Check the maintenance of the HR Module in the mission to keep the information accurate
and up to date.
8. Provide technical support for the transition of the ERP.
9. Assist with the roll-out/implementation of new HR WAVE updates including eREC.
10. Review personnel administration and payroll processing for local staff in the mission and
ensure proper documentation with regards to payroll and personnel administration.
11. In close coordination with the Human Resources Officer, assist the mission in the
implementation of up scaling or downsizing activities in accordance with HR policies as needed.
12. Coordinate the development, delivery and evaluation of staff learning and development
programs and the implementation of an annual organization’s training plan and budget,
evaluating the ‘return on investment’ of any training or development programme.

Provide day-to-day performance management guidance to managers within the mission in
close coordination with HR Officer, Head of Resources Management and Staff Development
and LearningL (e.g., coaching, counselling, career development, disciplinary actions).
14. Provide input on workforce and succession planning as well as resources management unit
restructuring as needed in close coordination with the HORM.
15. Compile course evaluations; provide relevant statistics on training activities for inclusion in
reports.
16. Draft reports and analyses that may be required in close coordination with the HR Officer,
Senior Regional Resources Management Officer or Head of Resources Management .
17. Ensure the regular updating of the Mission organigrams/staffing table and contact lists.
18. Track and monitor gender balance mission statistics for gender target planning.
19. Perform such other duties as may be assigned.

Required Qualifications and Experience:
Education
• Master’s degree in Human Resources, Business Administration or a related field from an
accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in human resources management, recruitment, organizational development;
• Experience in human resources management in a large-scale mission with emergency context;
and
• Working experience in developing countries an added advantage.
Skills
• Ability to prepare;
• Excellent organization skills; analytical and creative thinking;
• Excellent interpersonal, cross-cultural, and diplomatic skills and the ability to lead and work
collaboratively with a diverse team;
• High degree of computer literacy with good experience in HR IT systems and applications,
good knowledge of MS Excel is essential. Demonstrated writing skills;
• Good knowledge of IOM/UN human resources and financial policies and staff rules and
regulations; and,
• Good understanding of human resources challenges faced in a remote locations.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic
and another official UN language (Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.