You are a committed team member with a clear focus on team objectives, as well as your own. You will promote best practice within your field of expertise and will challenge ways of working to ensure the highest quality and levels of efficiency. Your actions will be aligned with the Frontline AIDS vision, and you will inspire the same behaviour in your peers. You are comfortable working in a matrix management environment. Sets a good example for others, shows consistency in words and actions, learns from personal and organisational experience, strives for self-improvement, earns the trust and respect of management, colleagues, and partner organisations, and treats others with respect.
Key responsibilities
Financial management support for projects
Work with Project Managers to prepare annual programme budgets and monitoring these throughout the year, ensuring expenditure against budget is reviewed, cash flow is maintained and any discrepancies in programme expenditure are resolved. Supports key stakeholders in the critical review of overall performance within the programmes and creation of donor reporting. Communicating with Partners to ensure reporting is completed and submitted with all sufficient supporting documentation. Manages the preparation financial reports for a selection of Frontline AIDS’ donors, directly correlated with the portfolio of partner organisations and working collaboratively with the programme delivery function. Ensures these donor reports are reconciled to the organisation’s accounting system and supports in any institutional fundraising proposals as required, providing direct support to the Income function within the organisation.
Bank Reconciliation
Reconciliation of all Frontline AIDS bank accounts on a weekly basis as well as posting bank reconciliations for month end purposes. Raise any disputes regarding payments with the relevant internal and external contacts. Successfully post any required payment/cash receipt journals. Works as part of the core accounting team to ensure the integrity and accuracy of the core financial data in Business Central, ensuring any issues are followed up promptly.
Core accounting support for payments team
Work along side the Payments Team to provide support when required of raising and posting purchase invoices, investigating purchase invoice queries, set up of new vendor accounts and helping with weekly payment run preparation.
System admin
Assumes the role of system administrator for Frontline AIDS’ finance ERP system, Business Central. Provide support to the Lead: Systems Accountant upon request of new user setups or user amendments within the computerised accounting system. Works to ensure the integrity and accuracy of the financial data in Business Central. Supports the development of new financial processes.
Developing the FRONTLINE AIDS culture
Frontline AIDS cultural philosophy is that Action Makes the Difference. The attitudes and approach we take at work are guided by our organisational values – Freethinker, Inspired by Difference and Firestarter – and their associated behaviours. Knowing what is expected of us every day will help Frontline AIDS to be a great place to work.
Strong commitment to the approach of Frontline AIDS to equality of opportunity, the safeguarding of children and vulnerable adults, and to supporting a workforce that reflects our globally diverse movement, and ensures our work is enhanced by a range of ideas on the issues and challenges we work on.
Person Specification
| Essential | Desirable | |
| Qualifications
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Part qualified CCAB accountant (finalist)
Knowledge of the Charities SORP and UK GAAP |
CCAB qualified accountant
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| experience | 12+ months of accounting experience, including transaction entry and reconciliations in general, purchase and sales ledger
Experience of explaining financial concepts to non-finance staff Experience of working in finance in developing countries Experience in developing system and business process improvements and delivering these improvements in an efficient and complete way
Strong understanding and experience of designing and implementing system improvements
Experience of working in a changing and dynamic environment |
Experience of working within an NGO environment
Experience of training others Experience of project implementation and monitoring Experience of working with Microsoft Business Central |
| Skills/Abilities | Competent user of computerised accounting systems.
Intermediate level Microsoft Excel skills, including ability to use pivot tables Competent user of Microsoft Word and Microsoft Outlook. Good English communication skills – written and verbal. |
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| Core Competencies |
Acts as role model for colleagues by demonstrating positive behaviours.
Treats others with dignity and respect. Demonstrates commitment to high performance and holds self and others to account. Proactively works across the organisation, seeking opportunities to share knowledge and develop systems Challenges the status quo and looks for ways to improve and enhance existing processes |
