Responsibilities:

Within delegated authority, the transport assistant will be responsible for the following duties and responsibilities:

• Assist in drafting various routine correspondence and responses to queries.
• Assist in maintaining office records and establishing reference files on various subjects for the office.
• Maintains logbooks and records on assigned vehicles.
• Assists drivers in the preparation of overtime claims, accidents, and other reports.
• Processes requests for office supplies.
• Processes and obtains on behalf of the staff: UN plate numbers, driver’s licenses, vehicle insurance, and roadworthiness certificates.
• Follows up on all vehicle-related requests, permits, and documents with various Transport Authorities.
• Conducts daily checks to ensure the mechanical soundness and overall cleanliness of the assigned vehicle(s) prior to operating, by verifying and undertaking checks of the following: petrol, oil, and water levels, electrical system, brakes, tyre pressure, and condition.
• Reports vehicle problems for appropriate action.
• Maintains records (logs) of all journeys/trips.
• Delivers vehicles to garages and workshops for periodic maintenance, servicing, and other required repair work.
• Arranges and oversees roadworthiness tests for official vehicles.
• Provide transportation services to the UNDCO Regional Director and Deputy Regional Director for Africa, DCO colleagues, and other visiting UN staff and visitors.
• Submits requests for VIP arrangements for the Regional Director during official missions to the ECA Protocol.
• Liaise with colleagues in the Transport Management Sub-Unit to ensure that all documents are availed.
• Assist the team with processing the issuance/renewal of Ethiopian residence visas to DCO colleagues.
• Delivers miscellaneous documents to embassies, government offices, and other locations.
• Minimum Requirements:

  Qualification:

  • A minimum of a high school diploma and a third-grade driving license is required.

  Experience:

  • A minimum of three years of driving and transport-related experience is required
  • Experience in driving a variety of makes and models of vehicles, including vans and other kinds of motorized vehicles, and operating handheld radios (walkie-talkies) are required.
  • Clear concise, communication and drafting skills are desirable.

  Language:

  • English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in either language,
  • English or French is required. Knowledge of the other is desirable. Knowledge of another UN language is desirable.