Key Responsibilities and Deliverables:

Ensuring that all incoming goods are as per requests and specification and GRNs are timely prepared.

Making sure that all goods are packed and stored properly, safely, and securely and also store house is well protected.

Arrange store items according to the nature of the items and design the floor map accordingly.

Maintaining a stock tracking record and timely reconciliation against Finance records.

Implement all store management documentations in place, ensure all the field offices are following the same standard procedure and guide all to maintain similar records.

Check for expiry dates, maintain records for expiry dates, and notify supervisors for any item that is damaged or expired for standard disposal procedures and local requirement.

Ensure the store is arranged in such a way that identification of any item is clear, items are stacked in a logical sequence and marked with store label.

Ensuring that stock levels are recorded correctly on bin cards/Stock cards/.

Responsible for maintaining the accuracy of stores.

Checks deliveries of goods for quality and quantity and record details on GRNs

Issue goods from stock only on receipt of an authorized Stock Request Forms

Coordinate the loading and unloading process of goods when arrival and dispatch.

Initiate Purchase Requisitions (PR) at Reorder level (EOQ)

Compile regular stock reports and stock reconciliations and ensure that discrepancies in the stock levels are reported to the line manager.

Ensure that all health and safety procedures are operational in the store house as per FMHACA and the organization requirement.

Follow up the maintenance of the store house and separation of medical items vis a vis other supplies as per local law.

Generate monthly Warehouse report.

Take the leading role in distributing bulk purchases to the Field Offices.

Minimum Requirements:

Qualification:

Associate degree or BA Degree in Management/ Purchasing and supplies Management/ Business Fields or pharmacy/. International Equivalent in Business Administration or Related Field.

Experience:

Minimum 2 years of experience in managing store activities and NGO experience is preferable.