Tasks and responsibilities

The incumbent, through his/her work, will contribute to implementation of the project activities among which include:

• Following the project document, understand the procurement needs of the project and plan accordingly what should be procured when, how and how many/much.
• Prepare documentation to assigned procurement actions including identification of potential suppliers, preparation of invitations to bid, bid summaries, purchase orders and/or contract.
• Seek technical support from relevant units in preparing technical specification of items to procure and request for technical clearance
• Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services
• Provide assistance to procurement actions.
• Report on the status of procurement actions
• File documents and records related to procurement actions, assigned tenders, purchase orders and contracts.
• Inventory management and monitoring of stock levels at the office including project inputs in the field.
• Safeguard inventory and maintain local inventory records.
• Asset management including physical verification and proper recording of assets.
• Process property transfers, putting serial numbers, tagging and disposal of assets.
• Any other tasks as assigned under admin unit

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Bachelor of science degree with procurement or purchasing and supply
• At least three (3) years of procurement and logistics management experience.
• Working knowledge of English
• National of Zambia.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Very good knowledge of the communication and documentation standards
• Very good knowledge of corporate computerized financial systems and administrative procedures and policies
• Very good knowledge of the organizational structure

Selection Criteria

Please note that all candidates should possess computer/word-processing skills and should be capable of working with people of different national and cultural backgrounds. Candidates will be assessed against the following:

• Extent and relevance of experience in field level coordination, supporting, advising and guiding the implementation of multi-stakeholder projects.
• Extent and relevance of experience working with national and local governments, private sector, NGOs, academic and research institutions, including the Consultative Group on International Agricultural Research (CGIAR), is considered a strong asset.
• Level of communication skills, writing skills including ability to write concise technical reports in English.
• Familiarity with FAO and UN (in general) administrative, operational, and financial procedures is an asset.

ADDITIONAL INFORMATION

FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.