Accountabilities:

Assist in all Procurement tasks as per FHI 360’s Procurement Handbook.

Identify warehouse/storage space based on needs in the area, ensuring an efficient flow between Woldiya office and implementation sites. Ensure premises are furnished and secure.

Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.

Support sufficient planning for deliveries to project teams and update the Logistics Coordinator with regular information about stock levels and expected leave times.

Handle random sport checks during field visits as well as amongst daily management task to check overall traceability of items.

Support vehicle allocation and fleet management of all projects related rental vehicles. Ensure that all FHI 360 fleet management guidelines are always applied including logbooks and maintenance sheets.

Develop tools to ensure efficient monthly, weekly & daily planning & movement follow-up tools.

Ensure accuracy of all inventories. Ensure Assets register and inventory is up to date in all times.

Constantly monitor inventory tagging and recording in accordance with the fhi360/Donor guidelines.

Supervise FHI 360 warehouse and fleet management according to FHI 360 warehouse standards and records are well maintained.

Coordination with Field Offices to record and update all inputs and data for the warehousing and Procurements.

Coordination with Field Office to receive and Achieve Warehousing and Logistics Operations files and maintain them updated both manually and electronically.

Look after all equipment provided and ensures all the FHI360 staff looks after it.

Ensures that no material is taken out of logistics area without prior authorization.

Informs immediately the Logistics Manager in case of abuse or bad management of the equipment and material in general

Monthly Report (includes Equipment Inventory, Vehicle Follow Up and Planned works for the coming month).

Minimum Requirements:

Education:

Bachelor Degree or international Equivalent in Business Administration, Logistics Management or Related Field.

Experience:

3-5 years of experience providing logistical support in an office setting.

Vocational or specialized training is desired.

Prior work experience in non-governmental organization (NGO) is preferred.

Language Skills:

Fluent in local language and excellent in English.