Assist section planners in processing all Operation Support Department (OSD) service requests. The administrator will act in a support role to the senior planner.

Specific Job Responsibilities:

The contracts administrator will work closely with the senior planner to:

• Process all labour and plant hire requests from all sections within the department.
• Process and confirm all departmental plant and labour time sheets/ machine hours
• Respond to contractor and end user enquiries regarding plant and labour hire.
• Manage and maintain electronic contract archives.
• Prepare weekly reports.
• Track and monitor active and expired contracts.
• Ensure compliance with the departments work health and safety policies, standards and procedures.
• Resolve timesheet discrepancies.
• Review internal contracts, contractor terms and conditions and other legal documents and provide advice to colleagues across the department on potential legal issues and risks.
• Contractor on boarding.
• Ensure contractors are compliant with statutory requirements.
• Any other task as directed by the senior planner or planning coordinator.

Job Specific Competencies:

• The contracts administrator must be able to handle multiple tasks at one time while upholding an extremely high level of work quality.
• Efficient time management will be key to success.
• Ability to apply arithmetic concepts such as fractions, ratios and proportions to real scenarios.
• Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law.
• Management of contract paperwork and reports.
• Ability to read, analyse, and interpret contractual terms and technical documents.
• Understanding of purchasing and supply chain procedures.
• Procurement.
• Record keeping.
• Compliance with various statutory bodies.

Key Job Attributes:

The administrator will need to be:

• Hard working.
• Quick thinking.
• Problem solver.
• High level of integrity.
• Fair and transparent manner.
• Interpersonal skills / Communication.
• Team player.
• Action Oriented.
• Minimal Supervision.
• Honesty / Integrity.
• Problem solver.
• Creative thinker.
• Proficient in MS Office.

Experience required to perform in this job

Minimum of 2 years’ experience in a similar industry / environment, covering areas such as :

• Procurement.
• Contracts.
• Office Management.
• Record keeping.

Qualifications

• Minimum of a Diploma in a Business related course.
• Any qualification in law/ or Procurement will be an added advantage.