Provide administrative support to the Head of Department and responsible for secretarial support functions to all members of staff in the department to ensure that there is efficiency and effectiveness in the department.

Main Accountabilities

•    Type confidential and non-confidential letters and other correspondence to facilitate communication.
•    Maintain records to ensure easy retrieval and reference for quick decision making by superior.
•    Screen visitors and incoming phone calls to ensure that only important and necessary visitors/calls are referred to the superior.
•    Maintain up-to-date message book for superior to maintain good public relations and to avoid disruption of operations.
•    Provide beverages to superior and visitors.
•    Provide secretarial services and logistics at Departmental workshops to promote good public relations.
•    Request for consumables such as beverages, stationery etc.
•    Plans and distributes the resources to ensure availability of same for use in the day to day running of the office.
•    Assist superior in running the office by attending to routine administrative matters.
•    Manages the Petty cash.
•    Undertakes follow-ups on outstanding assignments. Initiates responses to routine queries to ensure the smooth running of the office.

Qualifications and Experience

•    Diploma in relevant field plus Secretarial qualifications.
•    Two (2) years relevant experience.
•    100/55 WPM.
•    Grade 12 School Certificate with a minimum of five (5) ‘O’ Levels (Credit or better).
•    A degree will be an added advantage.

Key Knowledge and Attributes

•    Communication
•    Computer
•    Customer service
•    Interpersonal
•    Time management
•    Initiative
•    Organisation
•    Ability to work well as a team member