Under the direct supervision of the National Project Coordinator, Project Manager, the Chief Technical Advisor, in close cooperation with the project team in the HQ and the UNIDO Field Office in Cameroon for central Africa, the Junior Team Assistant provides assistance and general administrative support to the implementation of the project, and is responsible for the following key functions:

Perform general administrative tasks such as ordering office supplies, following up on budget queries, making various reservations as required, placing purchase requisitions, researching for information and reference material, organizing requests for formal editing, translation, layout, graphic design and arranging for printing services as well as the publication of documents, if and when necessary;

Using SAP, when required, make arrangements for travel, prepare travel authorizations, ensuring that visas, security clearances, vaccination certificates, Laissez-Passer etc. are valid and in order.  Assist in completing back-to-office mission reports and claim forms;

Respond to moderately complex information requests and inquiries as necessary, as well as refer queries to appropriate personnel for handling;

Assist in organizing the logistics for meetings prepare the necessary background documents and agendas’, liaise with counterparts on attendance assist in the preparation of presentation materials, book meeting rooms and take notes at meetings, if required;

Keep track of pending matters, flagging deadlines and bringing urgent and important items to the attention of the supervisors;

Maintain an up-to-date filing system (both hard copy and electronic);

Perform any other related duties as assigned.

REQUIRED COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key Competencies

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

MINIMUM ORGANIZATIONAL REQUIREMENTS

Education: Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.

Technical and Functional Experience:

• A minimum of three (3) years of work experience in the related fields of the post, is required.
• Experience using Microsoft Office (Outlook, Word, Excel), internet search engines, is required.
• Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience with SAP or similar ERP software is desirable.

Languages: Fluency in written and spoken English and French is required. Fluency and/or working knowledge of another official UN language is desirable.