How Can You Make a Difference:

Under the supervision of the Senior Supply Advisor, the Procurement Associate performs all administrative activities as presented below:

• Reviews and evaluates incoming purchase requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets.
• Reviews material specifications and requirements with customers, countries, the Technical counterparts and Quality Assurance Centre to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in collaboration with Transport and Quality Assurance Centre.
• Prepare and draft price and cost estimates for PS transaction including freight.
• Drafts and prepares international tender invitations. Assists with preparation of CRC submittal. Drafts and prepares Purchase Orders.
• Assists with and prepares Long Term Agreements and Direct Order Arrangements.
• Monitors the status of Orders and Deliveries with close coordination with SD Transport Centre. Pro-actively follows up on placed orders and deliveries with all parties concerned to ensure timely and safe delivery of goods. Monitors Centre specific KPIs. Transmits all relevant information to customers including changes to planned deliveries, to facilitate delivery and customs clearance of shipments.
• Prepares and provides timely and regular status / monitoring reports to customers.
• Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
• Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability.
• Contributes to the regular review of business processes, manuals and release note, and divisional and Centre procedures. Assist in preparation of comprehensive forecast exercise to secure a sustained and uninterrupted supply.
• Maintains order filing in accordance with UNICEF guidelines.
• Minimum Requirement:

  Education:

  • Completion of secondary education and supplemented by relevant trainings is required.
  • Further desirables a Bachelor’s degree in related discipline such as administration, management, supply chain management, logistics, engineering. A masters’ degree will be a plus.

  Work Experience:

  • A minimum of 5 years of progressively responsible administrative work experience is required. In addition, experience working in logistics is a plus.

  Language Requirements:

  • Fluency in English and local language of the duty station is required.