Duties and Responsibilities
The main general responsibilities of the Contracts Management Associate shall be as follows:
- Provides inputs to statement of works (SOW)/requirements, Terms of Reference (TORs), Contracts, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) submissions, development of technical evaluation criteria, advise on evaluation of vendor/contractor proposals and guidance during contract formulation, drafting and negotiation;
- Assists both the requesting unit and the PSM unit in the implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management;
- Helps to develop a quality assurance plan to provide a systematic, structured method to evaluate goods and services;
- Facilitates and documents the pre-award contract meetings with the supplier;
- Works with the beneficiaries to manage and control contract variations;
- Shares weekly update on all contract implementation with both the requesting unit and PSM unit;
- Regularly monitors Quantum commitments to ensure that open commitments correctly reflect the outstanding contract amounts;
Qualifications and Experience
- Completion of High School education is required. University degree in Procurement, Business, Economics, Public Administration, Law or related field will be given due consideration but is not a requirement.
- CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
- A minimum of 7 (with secondary education) or 4 years (with Bachelor’s degree) of relevant professional experience in procurement, administration or relevant related field is required.
- Demonstrated experience in infrastructure and/or civil works related public procurement.
- Demonstrated experience of building capacities of national entities in procurement.
- Experience in the usage of computers and office software packages (MS Word, Excel, Power-point).
- Relevant experience of minimum 2 years working in the UN or international Organizations in procurement.
- Experience/Knowledge of procurement and contract management policies and procedures.
- (15%) Demonstrated experience in developing and managing effective partnerships with stakeholders, including government, suppliers, private and public contractors, etc
- Previous experience in procurement and contract management for civil works/infrastructure projects.
- Proven knowledge of UN or international Organizations in procurement and contract management policies and procedures would be added advantage.
- Knowledge of UNDP procurement and contract management policies and procedures.
- Previous experience in working with Global Fund projects would be an added advantage.
- Demonstrated experience in developing and managing effective partnerships with stakeholders, including government, suppliers, private and public contractors, etc.
- Previous experience in procurement and contract management for civil works/infrastructure projects is an asset.
Required Languages:
- Fluency in written and spoken English.
- Working knowledge of Shona and/or Ndebele is required
