As the Procurement specialist, you will be responsible for assisting with all aspects of the procurement process in support of project activities. Under direction of the Procurement Manager, you will be responsible for supporting multiple project stakeholders to procure goods and services domestically and internationally. The Procurement Specialist will work closely with other teammates to monitor contracts, verify delivery of materials, and track vendor payments.

Core Responsibilities 

• Under direction of the Procurement Manager, assist with processing customs clearance and tax waivers, as needed.
• Update the procurement tracker for all ongoing and new procurements to provide visibility into on-going purchases.
• Manage and maintain the procurement email box to collate and organize RFP submissions.
• Ensure that procurement files are complete and audit ready as soon as the procurement process is complete.
• Collect product specifications or scope of work for services; ensure that specifications and scopes are clear, objective and complete.
• Ensure that procurement files are complete and audit ready as soon as the procurement process is complete.
• Check completeness of procurement files using Home Office provided procurement checklist
• Work with the home office procurement department and back stop team to obtain requisite approvals as directed.
• Enter procurement transactions into QuickBook and iProcure entries as directed.
• Stay current with changes in US Government and Abt Associate policies and procedures related to procurement of goods and services.
• Document all correspondence with vendors and maintain comprehensive procurement files.
• Communicate with warehouse manager or other technical lead, to ensure that goods received match the quantity and quality requested in the original order and communicate all inconsistencies to the procurement manager prior to any payment to the vendor.

What We Value

• PS2 = Bachelor’s Degree + 2 years of relevant experience, .
• Degree in Logistics, Business, Management, Administration, or another relevant field.
• Experience with USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
• Possess certification in procurement and supply management, preferred.
• Excellent management, organizational, computer (especially excel), and writing skills.
• Fluent in English.