Under the supervision of the Senior HR & Admin Officer, the HR & Admin Officer will provide operational support in several areas including recruitment, employee relations, benefits administration, and general documentation. They will serve as backup point of contact for employees with questions related to their personal employee information. Additionally, the HR & Admin Officer processes various forms related to documenting human resources activities such as new-hire, change-of-status, medical and other benefits, leave tracking, performance evaluations, benefits, terminations, etc.

KEY RESPONSIBILITIES AND DELIVERABLES

• Ensure that country adheres to employment standards, HR policies and FHI 360 policies and procedures.
• Prepare and disseminate internal and external vacancy publications and liaise with candidates and management at different stages of the recruitment process.
• Lead recruitment, selection, and onboarding of all employees.
• Initiate and follow up on reference checks, ensure that other background checks are performed.
• Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment related laws.
• Maintain and prepare all personal files, ensuring that all information about each staff is up-to-date accurate and filed.
• Assists to establish a Human Resources platform for FHI 360 in Filtu field office, Somali region.
• Assists in processes forms and system updates related to new employees, change-of- status, performance evaluations, benefits changes, separations etc.
• Able to run standard reports and create ad-hoc reports for special projects.
• Conducts new employee orientation and may assist with separation process.
• With support from the HR Manager, assists with training and development programs as needed.
• Recommends improvement or changes in systems, processes or procedures to management.
• Assists with Benefits, Payroll and Accounts Payable to ensure HR related procedures and processes are handled and resolved in a timely manner.
• Responds to staff request for administrative support as needed.
• Facilitate meetings and meeting arrangements
• Assignments vary based on department and/or functional area. May handle special projects and execute research and data analysis tasks.
• Performs other duties as assigned.

DESIRED QUALIFICATIONS

• Bachelor’s degree or equivalent in Business Administration, Social Sciences, or related discipline, with 3 – 5 years of relevant experience.
• Or master’s degree in business administration, Social Sciences or its recognized equivalent, and 1 – 3 years relevant experience.
• Demonstrated success in multicultural environments is required.
• Experience in an international development organization is an advantage.
• Fluent in local language and excellent in English.