The Logistics Officer will report to the Senior Logistics Officer and is responsible for overseeing day-to-day procurement activities, fleet management, warehouse management, and general logistics needs related to programmatic activities. Assigned tasks will include movement tracking, asset management, contract/lease management, vendor relations, and other tasks as assigned.

Accountabilities:

• Manage and assist in all procurement tasks as per FHI 360’s Procurement Handbook, including the management and facilitation of bids and tenders.
• Identify warehouse/storage space based on needs in the area, ensuring an efficient flow between the office(s) and implementation sites. Ensure premises are furnished and secure.
• Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.
• Support sufficient planning for deliveries to project teams and update the Logistics Coordinator with regular information about stock levels and expected leave times.
• Handle random spot checks during field visits as well as amongst daily management task to check overall traceability of items.
• Support vehicle allocation and fleet management for all project related rental vehicles. Ensure that all FHI 360 fleet management guidelines are applied at all times including logbooks and maintenance sheets.
• Develop tools to ensure efficient monthly, weekly & daily planning & movement follow-up tools.
• Support loading and unloading of goods and project related items.
• Ensure accuracy of all inventories. Ensure Assets register and inventory is up to date in all times.
• Constantly monitor inventory tagging and recording in accordance with the fhi360/Donor guidelines.
• Supervise FHI 360 warehouse management according to FHI 360 warehouse standards and records are well maintained.
• Support the contract management and follow- up on payments for various procurement, leasing, and any other logistics activities.
• Coordination with Field Offices to record and update all inputs and data for the warehousing and Procurements.
• Coordination with Field Office to receive and Achieve Warehousing and Logistics Operations files and maintain them updated both manually and electronically.
• Any other tasks as assigned by supervisor.

Applied Knowledge & Skills:

• Working knowledge of standards and functions and applies the fundamental concepts, practices and procedures of procurement activities.
• Knowledge of company policies and procedures regarding procurement services.
• Excellent oral and written communication skills.
• Proficient use of Microsoft Office and computer software skills.
• Good problem solving skills, well organized and detailed oriented.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to work well with others and independently.

Problem Solving & Impact:

• Works on problems that are diverse in scope and require evaluation of identifiable factors.
• Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Job Requirement

Education:

• A Degree in Procurements and Logistics or related field. Vocational or specialized training is desired.

Experience:

• 3-5 years of experience providing logistical support in an office setting.
• Familiarity with donor-funded procurement rules and regulations is an advantage.
• Experience using inventory management software is an advantage.
• Demonstrated success in multicultural environments is an advantage.
• Prior work experience in non-governmental organization (NGO) is preferred.
• Fluent in local language and excellent in English.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.