The role of the Logistics Coordinator is to guarantee the technical and logistical support of the missions, the relevance and coherence of the programs in logistical terms. Although based in the capital, the Logistics Coordinator is above all a field player. Thus, he will spend at least 50% of his time there in order to actively participate in the opening and development of our programs, to train and supervise field logisticians, to ensure the application of policies as well as the use of the most appropriate techniques and equipment.
He must ensure that all logistical activities supporting the programs comply with the procedures detailed in the TVE (Expenditure Commitment Table). He ensures that the mission is part of the environmental approach within the framework of his responsibilities.
Activity monitoring and goal setting
Describes and analyzes its activity in its environment:
Compiles logistics data and analyzes it,
Contributes to the implementation of tools allowing the desk and teams to participate in mission monitoring and decision-making (Sitreps, activity reports, visit reports, etc.)
Participates in discussions on project management and definition of objectives:
Participates in detection (visits and search for information) and rapid response to emergencies,
Participates in monitoring project operations,
Travels to ensure supervision and monitoring of logistics activities in the field.
Program implementation
Organize and supervise the logistical functioning of the coordination base (capital): (Organization chart, activity timeline, job profiles, supervision, training, control procedures, etc.).
Actively participates in the drafting of the country’s supply plan,
Plans international orders, monitoring and preparing reception arrangements
Organizes and controls project procurement (international and local orders, storage, reception, delivery, transport, etc.),
Plans and monitors project logistics programs, in line with medical needs (inventory, priorities, budget, technical choices, advanced project supervision).
Organize and supervise the operation of mission logistics (briefing, visit, staff, technical support for field logs, etc.).
Guarantees the adequacy of equipment, their maintenance and renewal (equipment and needs, procedures, fleet management, anticipate, plan, renew, etc.).
Supervises the application of hygiene measures in health structures with the medical coordinator (water, hygiene, sanitation, vector control).
Supervises the application of preventive maintenance of biomed equipment, implementation of maintenance monitoring tools (as objectively verifiable indicators, then classification)
Ensures the adequacy of the teams’ living conditions (Buildings, comfort standard, recovery, etc.).
Supervises security management in connection with the RP (risk analysis, monitoring of movements, drafting of security guides, etc.).
Limits the risks taken by the teams, by ensuring the presence, reliability and proper use of the means and methods used for safety (information, equipment, briefing, training, etc.).
Support for fleet management, monitoring and analysis of consumption using ALIMA tools (equipment inventory, fuel consumption management, etc.);
Support for evaluation missions (explo) in the context of an epidemic, population displacement, natural disaster or possible opening of a new project throughout the national territory where we are affected
Ensures the logistical financial management of the program:
Develops the logistics budget in consultation with the logistics managers of the projects and ensures budget revisions based on the work in progress and plans future activities;
Monitors expenses by analytical axis and analyzes them, in collaboration with the Financial Coordinator
Logistics human resources management
Team composition
Defines the positions necessary for its activity and establishes job profiles;
Organizes the recruitment of staff in his department (with the support of CoFin/HR);
Organize with supervisors the replacement of absent staff.
Team management
Organizes and supervises the work of his team members,
Supervises and organizes regular team meetings;
Manages the flow of information within his team;
Identify potential executives within the staff of your department.
Individual assessment
Carries out individual assessments for the activity managers for whom he is responsible and delegates the completion of assessments for other staff.
Continuing education
Defines the training needs of his team in line with the project objectives;
Participates in the training of team members through work support.
Administrative framework
Respects the internal regulations in the organization of working time as well as possibly other aspects.
Ensures the logistical financial management of the mission
Ensures the implementation of logistics tools and procedures at the mission level
Ensures the relevance and consistency of logistics activities as well as their adequacy with the means used.
Security Management
Support the CDM in the development, implementation and updating of reference documents
In terms of security (risk analysis, safety memos, evacuation and hibernation plan, kidnapping management guide);
Participate in the collection and analysis of security information from various
sources both local, regional and international media;
Create, develop and maintain a network of contacts and contact lists at country level
and regional;
Ensure the implementation of measures to protect the premises (briefing of guards and
Management of people flows, key management, fire safety and training of staff for the use of fire extinguishers, safety room and hibernation trunk);
Ensure the implementation of security risk mitigation measures on the mission
(projects and capital);
Team briefing on standard security measures
Build relationships and collect information from stakeholders such as NGOs, INSO, OCHA,
UNDSS, UN Agencies, Civil Society, Government, Armed Groups, Militias, population, etc.
Ensure that any new staff or visitors are briefed on security within 24 hours
His arrival in the mission will follow
Advise logistics on best practices and ensure the necessary information is
Transmitted so that the safety of movements on the grounds
Implementation of prevention measures against abuse of power, gender-based and sexual violence:
Participate in training and awareness sessions
Apply standards relating to abuse prevention
Ensures that team members follow training and awareness sessions and apply standards relating to abuse prevention
Contributes to creating and maintaining a fulfilling and protective environment.
Environmental responsibility within the logistics department and the mission
Implements relevant means
Energy – engine oil – printer cartridges
REPORTING
Transmit the analyzed logistics report to project and central coordination
Regularly check the electronic archives of Logistics and Procurement files as defined by the Headquarters supply department
Profile required
Higher education diploma (Master’s level or equivalent) related to the position (studies of
At least 2 years of professional experience, relevant to the position, in a solidarity organization (NGO,
Association…) or UN Agency or Donors
EXPERIENCE AND SKILLS
Experiences
Experience of at least 2 years on the same volume of activity
Experience in a malnutrition management intervention context appreciated
Experience in a context of insecurity with terrorist threat
Experience in team management
Qualifications of the candidate
Ability to analyze and synthesize
Project management capacity
Organizational ability
Autonomy, curiosity and critical thinking
Flexibility and stress management
Patience and professional maturity
Ability to work in a team in multicultural contexts
Ability to work and live in a very isolated and landlocked environment
Good knowledge of IT tools (Office Pack)
Availability to travel to the field
Ability to manage stress
KNOWLEDGE OF LANGUAGE
(BE ABSOLUTELY BILINGUAL)
Good command of French (read, written, spoken) essential
A mastery of English in writing and oral communication
