Under the supervision of the Country Director and following Camara’s financial and accounting policies and procedures, the Finance and Admin Manager is responsible for managing and leading all financial and Admin matters of the organization.The position holder will be responsible for the overall review of the country office transaction list against all vouchers and conduct capacity development of the finance team, monitor data entry. S/he is responsible for planning, directing and coordinating the administrative functions of organizations among their key work duties as well. She/he will be responsible for the budget preparation of the new proposals, preparing monthly reports and projections with the program team, and donor reports as assigned by the Country Director. Works closely with the HQ’s Finance Controller.

Major Duties and Responsibilities:

Financial and Record Keeping:

• Maintain accurate, complete, and up-to-date financial records by best practice. Implement and maintain strong internal controls to safeguard the organization’s assets and prevent fraud, misappropriation, or misuse of funds.
• Provide oversight for the day-to-day accounting operations of the organization, including accounts payable, accounts receivable, general ledger maintenance, and bank reconciliations
• As a key member of the Management Team, you will proactively support and interact with your colleagues to collectively operate the entity efficiently and deliver high-value projects on time within the financial budget allocated mindful of the ethos and ethics of an international charity.
• Work closely with the HQ’s Financial Control(FC) regarding the completeness, test of financial transactions, and other related functions.

Budgeting and Financial Planning:

• Collaborate with the management team to produce an annual budget, monitor actual expenses against budget, and provide regular timely reports to management with appropriate recommendations.

Compliance and Reporting:

• Ensure the organization adheres to all financial regulations and tax laws in the country. Prepare accurate periodic financial reports per required deadlines for both internal use and external stakeholders. Manage the annual audit and preparation of the statutory accounts.
• Prepares/Updates Camara’s financial manuals in accordance with changes in legislation or regulations that may affect its operation.
• Supervise the preparation of quarterly and annual account reconciliations, monitor and enforce compliance with tax and financial reporting standards, and assist with cash flow forecasting.
• Ensure compliance with internal and donor regulations and procedures, establishing finance and supporting function policies, systems, and procedures, and directing or performing their development, documentation, and implementation.
• Oversee the project’s internal and external financial audits, and follow up on the implementation of audit and compliance review recommendations. Covers gaps whenever they are required for the finance staff and recruits finance.

Cash Management:

• Manage the organization’s cash flow, including collections, disbursements, and weekly reconciliation of bank statements. Plan liquidity to meet the organization’s financial obligations.

Grant Proposal Budgeting:

• Assist the Country Director and other relevant colleagues in preparing budgets for grant proposals, ensuring they are realistic and accurate.

Donor and Grant Management:

• Manage the financial aspects of grants and donations, including tracking fund disbursements, ensuring compliance with donor requirements, and reporting on the use of funds.

Training and Capacity Development:

• Guide staff members to ensure they understand and adhere to financial policies and procedures.
• Providing capacity development and training opportunities for the team and facilitating their professional growth.

Admin/Office Operations:

• Responsible for all matters related to the operations and administration of the office
• Support the Country Director concerning recruitment processes and human resources matters. Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc
• Manages office lease to make sure it is current and amendments are processed as required
• Assist in resource identification, work assignment, performance evaluation, and promotion decision activities.
• Oversee procurement and related functions.

Carries out any other tasks as assigned by the Country Director

Typical physical Demands:

• Typical office environment
• Ability to spend long hours working on a computer and doing repetitive work on a keyboard

Competencies/Knowledge/Desired skills:

• Knowledge of the UN system and/or Audit background is considered an asset
• Demonstrated ability to adapt to new technology, policies, and procedures effectively
• Track record of teamwork, ability to handle multiple tasks, flexibility, and timely completion of critical tasks
• Ability to communicate financial information clearly to non-finance colleagues
• Ability to work with minimal supervision
• Knowledge of financial regulations and compliance standards
• Proficient in email communication
• Strong written and verbal communication skills
• Excellent Amharic and English typing skills

Our values and commitment to safeguarding

Camara is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation, abuse, a lack of integrity, and financial misconduct; and to promoting the welfare of the children, and beneficiaries with whom we engage. Camara expects all its employees, associates, and volunteers to share this commitment through compliance with our code of conduct and policies.  We will require successful candidates to complete police and reference checks. Staff within Camara are expected to share and demonstrate our values. The position holder will receive appropriate training and will be responsible for ensuring that they understand and adhere to Camara’s safeguarding policies