The Assistant Project Coordinator will assist the principal investigator in facilitating and coordinating the daily project activities and playing a critical role in the implementation of the project. By performing these duties, the Assistant Project Coordinator will work with the PI and other stakeholders to support and provide guidance on administration, finances, personnel, and other related aspects of the project.

Duties and Responsibilities

 To ensure that assigned project activities including participants recruitment, follow up and data capture are implemented as per the SOP’s while abiding to all ethical principles, on time, and as per the work plan and good clinical practice;

To develop accurate source materials and ensure compliance from project staff and stakeholders;

To provide accurate and timely on documentation and reporting to both sponsor and NIMR;

To ensure appropriate credentialing and training of the project team members in the project sites;

To liaise with the project team and stakeholders to ensure that the implementation of the project activities supports efforts of the Ministry of Health on the management of the study activities in the country;

To communicate and collaborate specific project requirements to the project team, including Coordinator, PI, sponsor, and stakeholders;

To ensure compliance with project protocols, by providing ongoing quality control audits;

To facilitate communication of project’s progress to all stakeholders on implementation strategies; this includes, providing regular status updates and progress reports to project management in the country and USA collaborators;

To facilitate timely and effective stakeholders’ communication through regular meetings, reporting, site visits and conference calls;

To manage effective relationships and open communication with project site facilities and key stakeholders;

To compile and maintain all project documentation in accordance with Project SOPs.

To prepare quarterly, annual, and terminal progress reports of the work

To assist study coordinator, organize meetings, as necessary, with project team members and collaborators, including programme, accommodation, travel, venues, and social events; and

To perform any other related duties assigned by the

Minimum Qualifications and Experience

Holder of a degree in Medicine from a recognized institution

Must have at least a year of experience actively working in research, either in a research organization or the field.

Must have some experience in working in either a clinical trial or studies involving patients follow up.

Must have a valid certificate of Good Clinical Practice (GCP).

Possesses good analytical skills and the ability to comprehend complex subjects, extract relevant information from data and documents, and communicate it effectively.

Capable of creating comprehensive project documentation and reports using MS Office and Excel software for internal and external communication purposes.

Possesses expert project management skills, including the ability to define scope, manage stakeholders, schedule and track tasks, manage changes, and communicate risks.

Has excellent organizational skills and can manage time effectively.

Has strong language skills and is fluent in written and spoken English and Swahili, including presentation skills.

Self-motivated, able to work independently with minimal supervision, collaborate with others to identify quality solutions, and respond to appropriate project authority requests.

Possesses strong organizational, planning, and project management skills, and can prioritize tasks for both themselves and their team to meet requirements and deadlines.