Reporting to the Accountant, the main purpose of the Finance Officer – KNH will be to manage the implementation of programs’ finance activities in the implementation of Baylor Foundation Eswatini – internal controls and Field Finance Manual standards, to enhance stewardship of resources, and provide general administrative support to the Finance and Administration Manager.

SPECIFIC DUTIES AND RESPONSIBILITIES

Duties include but are not limited to the following:

• Ensures that any funds that have been received from the partner are receipted, such as those related to salaries and programmatic activities
• Coordinate finance planning and reporting meetings with program managers/NCO.
• Carry out Promoting Organizations’ financial assessment, financial compliance training, and regular financial reviews. Monitor Promoting Organizations grants project spending.
• Advise NCO and Finance manager on expenditure status and trends on monthly basis – Prepare and manage grant cashflow and expenditure projections in consultation with Finance manager to ensure smooth operation of the grant and timely implementation of activities.
• Makes follow-ups with NCO, Project Leaders/Manager and Promoting Organizations on receipts/invoices which may be delayed or require clarification.
• Ensures that monthly reports are reviewed for data quality and works directly and promptly with the NCO/Finance Manager to correct any inaccuracies. This includes the enforcing of the submission of necessary information by the NCO, Project Leader/Manager, highlighting the project’s opportunities for improvement.
• Assisting in the Budget development process together with NCO and Finance manager as a lead guided by KNH Coordination team.
• To post all finance transactions in the relevant accounting software and ensure all balances and the trail balance are reconciled and explainable.
• Provide coaching and support to non-finance staff in the Project as needed on Finance issues, in conformity with KNH Mandatory Guidelines as project donor and Baylor standards.
• Provide support to sub-receipts by giving them capacity building on reporting formats, orient them on what is expected of them, reporting dateline, and review their reports and documents to ensure completeness and accurate.
• Disbursement of funds to sub-recipients and ensure compliance in their operations according to Donor requirements.
• Develop Tools to track sub-grantee actual expenditures against budgets, and programmatic deliverables against grant agreements.
• Prepares monthly/quarterly reports and financial statements for the Project and submits it to the Finance Manager for final verification and ensures that that NC receives a copy.
• Guided by the finance manager, this monthly/quarterly report shall be discussed in a meeting with the NCO Team and used as a basis for planning.
• Processes and review receipts and travel expense reports related to the Project(s).
• Provide year-end support for external auditor’s requirements as per Baylor requirements.
• Prepare Audit files for the project, bank reconciliations, cash reconciliations, and any inter-project reconciliation with Baylor and with promoting Organizations.
• Preparing VAT claims forms and submit them to Eswatini Revenue Authority.
• Support preparation of schedules for Salaries, Provident Fund, and PAYE every month and any other duties assigned by the assigned organization Supervisor or Finance Manager.

Minimum Qualifications and Experience

• A recognized professional bachelor’s degree in accounting or equivalent qualification
• NGO Relevant work experience for at least three years
• Valid Driver’s license
• Knowledge of Pastel Accounting, or similar financial accounting package
• Experience in Donor funds Management and report writing.

 Skills/Abilities/Aptitudes Requirements:

• Fluency in English and Siswati
• Honesty and integrity
• License with no record of traffic offenses or accidents.

Special Requirements

• Ability to pay attention to detail
• Computer skills in Microsoft Office applications
• Sound Communication skills
• Good Facilitation and presentation skills
• Analytical skills
• Ability to work both independently and as an effective member of a team.
• Ability and willingness to work extra hours
• Have integrity

FINANCE OFFICER – TB

 Reporting to the Accountant, the Finance Officer – TB will be managing the implementation of TB finance activities in the implementation of Baylor Foundation Eswatini’s – internal controls and Field Finance Manual standards, to enhance stewardship of resources, and provide general administrative support to the Finance and Administration Manager.

SPECIFIC DUTIES AND RESPONSIBILITIES

Duties include but are not limited to the following:

• Prepares monthly/quarterly reports and financial statements for TB projects and submits it to the Finance Manager for final verification.
• Work on TB project Budgets and budget re-planning.
• Assist TB staff in all procurement processing by receiving quotations, raising and issuing an order, and facilitating the payment process.
• Review day-to-day operational procedures to ensure that they adhere to internal controls, audit procedures, compliance with COE FFM, and activities conducted in the planned budget period.
• Attend All TB-Based Grant Management meetings.
• Participate in Expenditure Verifications by Donors.
• Capture all project-related invoices in the pastel software before the final issuance of a vendor payment
• Capture all project payments and receipts into the Cash Book.
• Prepare Audit files for the project, bank reconciliations, cash reconciliations, and any inter-project reconciliations.
• Keep an up-to-date asset inventory and produce an annual asset inventory report to ascertain the assets held by the TB projects.
• Train or upgrade the knowledge of the TB project staff on accounting policies and procedures so that they adhere to them during the implementation of activities.
• Verify and validate the authenticity of payment demand, budget availability, and appropriate account code, etc.
• Participate in finance subcommittee meetings for COE.
• Assist in the procurement of goods, services, and tenders awarded following the COE Procurement and other Policies.
• Maintain an up-to-date Cash Register for the TB Projects.
• Work with the Accountant on Receipting and Banking of all Cash.
• Processes and reviews receipts and travel expense reports related to the TB Project(s).
• Provide year-end support for external auditor’s requirements per Baylor requirements.
• Support other COE projects as assigned by the Finance and Administration Manager.

Minimum Qualifications and Experience

• A recognized professional bachelor’s degree in accounting or equivalent qualification
• NGO Relevant work experience for at least three years
• Valid Driver’s license
• Knowledge of Pastel Accounting, or similar financial accounting package
• Experience in Donor funds Management and report writing.

 Skills/Abilities/Aptitudes Requirements:

• Fluency in English and Siswati
• Honesty and integrity
• License with no record of traffic offenses or accidents.

Special Requirements

• Ability to pay attention to detail
• Computer skills in Microsoft Office applications
• Sound Communication skills
• Analytical skills
• Ability to work both independently and as an effective member of a team
• Ability and willingness to work extra hours.

Applications to be addressed to the Executive Director, Baylor Foundation Eswatini, and sent ONLY by email to citing the position applied for, your Name and Surname in the email subject.

All applications should be accompanied by a cover letter, curriculum vitae (CV) and certified copies of certificates. Faxed applications, posted or hand delivered applications will NOT be considered. No calls. Only short- listed candidates will be contacted.

Baylor Foundation Eswatini is an Equal Opportunity Employer and encourages applications from all qualified individuals regardless of race, gender, religion, sexual orientation, or disability. Baylor Foundation Eswatini ’s recruitment and selection policies and procedures reflect our commitment to the safety of children.  Any appointment is subject to commitment to our Child Protection Policy, satisfactory references and criminal record disclosure.