The Supply Chain Team Leader, based in Maroua, reports directly to the Area Manager. He/she is responsible for supervising the supply of the Maroua base as well as fleet management, equipment management, warehouse management as well as management of the DRC premises.

He/she proactively supports program activities by organizing an efficient procurement of goods and services. He/she ensures that DRC purchasing rules and donor rules are respected. He/she ensures that these rules are strictly applied and known to the DRC team.

3. Responsibilities

A. Management of the DRC logistics department

• Ensure that DRC logistics procedures (procurement, material management, vehicle tracking, inventory management, travel management, etc.) are in place in Maroua and are correctly implemented,
• Ensure that all logistics procedures comply with the DRC Code of Conduct and donor regulations,
• Share with SCM, on a monthly basis, supply tracking, fleet management tracking, asset/equipment tracking, etc.) and provide an explanation for any discrepancies,
• Provide training to DRC staff and partners on logistics procedures,
• Supervise the archiving of paper and SharePoint documents for the logistics department
• Report any non-compliance with DRC logistics procedures to the Area Manager.

B. Purchasing management

• Actively participates in the development of project proposals within his/her area of ​​responsibility and helps define the resources needed to ensure the feasibility of the project,
• Ensure that a procurement plan is developed for ongoing and new projects and ensure that the procurement plan is regularly updated,
• Develop framework agreements for recurring purchases and ensure the renewal of framework agreements in accordance with DRC procedures,
• Supervise the receipt of goods and delivery of materials to requesters,
• Ensure that all supply tracking is systematically up to date,
• Ensure that Maroua purchasing files are complete and that documents are signed and/or approved by the appropriate personnel,
• Anticipate and prepare exemption requests in accordance with DRC procedures,
• Ensure that documentation and explanations requested by auditors are provided in a timely manner.
• Ensure Dynamics Supply Chain Modules are up to date for PR, PO, …

C. Equipment management (IT, vehicles, generators etc.)

• Ensure asset/equipment tracking and fleet management tracking are accurate and regularly updated,
• Ensure that the use of DRC vehicles complies with DRC procedures,
• Oversee the management of the vehicle fleet and ensure that a travel plan is produced on a weekly basis and shared with DRC staff,
• Oversee physical asset inventories and ensure compliance with DRC requirements
• Ensure assets are recorded in equipment tracking and tagged,
• Ensure that transfers/disposals of fixed assets are justified by the appropriate document,
• Forecast investment needs for the following year,
• Supervise the management of generator sets.

D. Inventory management

• Supervise physical inventories of stocks,
• Ensure that the use of inventory management documents are in place,
• Supervise that program staff use inventory management documents,
• Supervise the loading and unloading of goods in the warehouse,
• Supervise warehouse cleaning and ensure storage areas are clean and tidy,

E. Ensure efficient and practical management of general services (offices, guest rooms and warehouses)

• Supervise the maintenance and upkeep of the Maroua premises (office, guesthouse, warehouse),
• Anticipate all the needs necessary for the proper functioning of the premises,
• Identify, at the request of the Area Manager, new potential office spaces to rent.

F. Ensure fair and efficient management of the logistics department and its team members

• Produce an annual action plan defining the objectives of the zone’s logistics service,
• Manage and supervise the Maroua Logistics team (leave, recovery, evaluation, individual action plan, objectives, etc.),
• Coordinate the overall management of the logistics team, lead or initiate team meetings, ensure good collaboration with other departments and operational teams,
• Supervise and guide (training and coaching) the members of the logistics team,
• Ensure efficient distribution of the logistics workload within the team and ensure rigorous monitoring of activity planning and direct implementation when required,
• Oversee the team’s career development: identify individual training needs and provide advice on professional development.

The Supply Chain Team Leader is expected to perform all other duties commensurate with the position as requested by his/her hierarchy.

4. Required qualifications

Experience and skills required (include years of experience)

• At least four years of experience in a logistics department (preferably with an INGO)
• Good communication and excellent interpersonal skills
• A good team leader who is responsible, diplomatic and confident in dealing with people of all levels and backgrounds
• Good analytical skills
• An attitude focused on problem-solving and solution-finding
• Planning skills and attention to detail
• Ability to work under minimal supervision and achieve set objectives within given time frames.
• Approachable and willing to listen and help colleagues
• Ability to work under pressure and irregular hours
• Ability to occasionally organize staff training on supply chain issues

Education:

Education: (include certificates, licenses, etc.)

• Bachelor’s degree in logistics, transport or supply management
• Advanced computer skills including Microsoft Word, Outlook and Excel

SKILLS

LANGUAGES :

• Professional skills in French
• Knowledge of the English language would be an asset
• Mastery of the local language (Mafa, Fulfulde, Haoussa, etc.)