Duties and Responsibilities

Human Resources

• Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
• Assist in communicating with interview candidates and scheduling for tests and interviews.
• Ensure new staff receive an appropriate orientation and induction.
• Support staff development activities including promoting the DRC Learning Catalogue.
• Assist HR Team Leader on effective performance management and administer the collation of performance management documentation
• Support the HR Team Leader in drafting Casual Labor Contracts e.g., programme staff/location. (approved by Base Manager)
• Ensure to add new staff details and location on the Nigeria Staff Contact list upon request from HR Dept. Team leader
• Support clearance and debriefing is carried out for exiting staff.
•  Ensure that DRC staff have Identification cards (ID) with the period of validity in accordance with the employment contract.

Administration

• Making requisition, receiving and releasing office stationery, beverages and cleaning materials
• Submitting weekly/monthly report on use of office material.
• Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
• Updating Guest Accommodation space and sharing
• Responsible to coordinate all the Guest House request with logistics and ensure the guest houses are fully equipped.
• Takes lead to review Guest House assessments
• Payment of office and guest house bills Administration
• Monthly meeting and bi-weekly inspection of Guest House and sending report to HR Team Leader
• Collaborate with HR Admin Officer in organizing Seminars, trainings, meetings and other events at location.
• Coordinate accommodation in Guest House and/or hotel upon approval
• Assist in follow up / guiding on enquiries from delegates.
• Prepare casual worker payments monthly
• Distribute monthly airtime credit and update monthly reconciliations on utilization.
• Assist HR Team leader in developing procurement plan and to forecast procurement needs that suit admin needs.
• Raise Purchase requisitions on request from the HR team leader.
• Under delegation from HR Team Leader, coordinate with supply chain to facilitate procurement of supplies and services
• Ensure adequate stock of critical supplies at all times.

Job Requirements

Experience and technical competencies:

Essential:

• Minimum 1 year work experience in field of Human Resources and Administration in an NGO/Commercial sector.
• Thorough knowledge of HR/Admin functions
• Highly self-driven while striving for perfection under minimum supervision
• Desirables 
• Hands-on experience/skills in MS Office applications (Excellent computer skill)
• Ability to work under pressure to meet deadlines.
• Ability to travel to deep field locations to support in recruitments and other admin functions.
• Ability to work independently on his or her own initiative with problems solving skills
• Strong team and interpersonal skills
• Fluency in written and spoken English.

Education: (include certificates, licenses etc.)

• University degree in Human Resources/Administration, Business Administration and other related discipline

Languages: (indicate fluency level)

• Fluency in written and spoken English. Fluency in local spoken languages.