MAIN RESPONSIBILITIES

Risk Mapping and Management

• Support the dissemination of the Risk Management Framework in coordination with HQ SOA to ensure rigorous assessment and understanding of the various risks posed by DRCs operations.
• Conduct trainings on the DRC Risk Management Framework to ensure staff awareness and utilization.
• In coordination with the CD, ensure Risk Matrix is updated regularly and consolidated prior to risk meetings
• Provide support for the roll out of risk management framework and development of risk matrices.

Compliance

• Review and ensure updated compliance and accountability improvement plan in collaboration with heads of departments.
• Support and evaluate areas of compliance risk while populating risk registers and recommending corrective actions based on internal reviews to ensure full compliance with DRC and donor guidelines.
• Provide feedback to line managers for action after internal reviews of finance, supply chain, HR and administration that may involve monthly financial and non-financial transactions/documents reviews.
• Work with operations department to ensure DRC policies and procedures are relevant, communicated, and implemented.
• Build capacity of team members by conducting and/or coordinating trainings to strengthen internal controls, fraud detection, while contributing to the development of training materials and resources.
• While using the Compliance Self Checks (CSC), assist field and country offices in developing recommendations and action points to improve on gaps identified.
• Lead on compliance training and responding to compliance issues at grants opening and close out meetings; including lessons learned from relevant projects through engagement with CO and RO.

Internal and External Audits

Lead on internal and external audits by coordinating all requirements leading up to each audit. This includes:

Maintain the Share point folder for all documents required by auditor and spot-checking team and provide access to the auditor for review.

Maintain the audit recommendation tracking sheet and ensure timely reminders and follow up with managements for implementation of the recommended actions.

Lead the process of retrieval and compiling the required finance and supply chain documents after receiving the audit sample from the auditors and prepare box files for the auditors.

Maintain a folder of updated strategic documents like DRC registrations, operational handbooks, policies and procedures, annual audit reports, organograms, any other documents commonly required in audits and spot checks.

Maintain a log of audit findings and their implementation status for SMT to review quarterly and provide  support service departments to improve compliance.

a requirement of basic documents under each category of spending based on the audit experiences and disseminate within the team to strengthen the standardized practice of adequate documentations.

Investigative capacity

• Monitor DRC South Sudan compliance with DRC COCRM global standards.
• Analyse trends from CoC reporting mechanisms and provide management with recommendations for improvements.
• Supervise the CoC reporting procedures.
• When assigned, investigate allegations of irregularities, fraud, corruption or other forms of misconduct by ensuring high levels of confidentiality and professionalism during conduction.

Experience and technical competencies: (include years of experience)

• Relevant university degree or equivalent professional qualification
• At least 6 years of relevant experience in Audit, Risk Management or Compliance role in humanitarian and/or development sector.
• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels.
• Demonstrates understanding of the local laws and sensitivity to the socio-cultural context.
• Experience and effective use of tools and systems for risk management and compliance.
• Excellent analytical and critical thinking ability.
• Proven ability to work effectively with others to achieve results.
• Well organized and productive

Education:

• Relevant university degree or equivalent professional qualification
• Experience as an auditor is beneficial

Languages: (indicate fluency level)

• Advanced English proficiency
• Fluency in local language