Plan International Ghana is looking for a young talented, enthusiastic and qualified professional to join our team as a Supply Chain Assistant. The role is based in Accra and the successful candidate be responsible for ensuring effective and efficient coordination of project related activities towards implementation of the Project. Under the direction of the Procurement and Logistics Coordinator, the position holder would assist in the day-to-day activities of planning, managing, coordinating, and superintending operations, support, monitoring and reporting tasks

MAIN ACCOUNTABILITIES

The Supply Chain  Assistant will among many other tasks perform the following:

Procurement

• Responsible for assisting in the training and coaching of all relevant project staff on SAP procurement
• Supports the processing of all major payments that are above the threshold of Project field staff
• Responsible for the procurement of all assets for the Project
• Oversees the importation of goods and services
• Offering administrative coordinators technical advice on procurement activities

Logistics

• Makes flight reservation for all Project staff who intend to travel by air
• Conducts vehicle performance analysis for all Project vehicles
• Collates, reviews and maintains Plan Ghana assets register
• Making hotel reservation for foreign visitors

General Administration

• Understands administrative requirements as per the local procurement guide and procedures and provides required services to staff
• Supports with coaching staff on the discharge of administrative functions
• Exhibits a good sense of judgment and responsibility in the performance of duties
• Works with minimum supervision
• Refers all final decision making to a senior manager.

Communications and Relationship Management

• Keep and maintain a high level of contact with contractors, service providers and suppliers for the provision of goods, material, equipments, utilities repairs and maintenance that would ensure the Project receives value for money.
• Maintains a high contact with all project office staff to receive and process requests for administrative services
• Maintains medium contact with staff based o the field to offer support, information, influence and or reasoning with regards to administration related issues.

TECHNICAL EXPERTISE, SKILLS & KNOWLEDGE

Qualifications & Experience

• B.Sc. in Administration or equivalent
• Minimum of 2 years working experience in a similar position
• Experience working with an international NGO would be an advantage

Key skills & Competencies

• Good communication and ICT skills
• Good inter-personal skills
• Good client/customer relations
• Good writing and reporting skills
• Good negotiation skills
• Strong team player
• High level of discretion
• Planning & organizing

Personal Attributes

• Timeliness and proactive in the discharge of duties
• Good planning organizational abilities
• Communicates  in a manner that inspires confidence and professionalism
• Good supervisory and listening abilities
• Open to feedback and willingness to adopt to new approaches and processes
• Ability to inter-face with all levels of management
• Analytical and attention to detail
• Good team player
• Safety and security conscious
• Good presentation and attention to details