Main duties and responsibilities:

• Organise meetings, conferences, workshops and preparation of related material/documentation
• Provide logistical support for travel such as bookings, accommodation, airport transfers, visas, security clearance and travel expense reports
• Raise requisitions such as recruitment requests, stationery, other supplies and follow up on their delivery
• Maintain up-to-date filing systems and databases as may be required for easy retrieval of information
• Set up and follow up on appointments, attend to visitors, telephone calls, mail and other inquiries
• Prepare correspondence such as invitation letters and receive, sort, and dispatch mails/parcels
• Process various payments such as per diems, bills settlements etc
• Prepare offices for staff, report, follow up on office/furniture and other equipment repairs
• Perform any other related duties as may be required

Academic and professional qualifications:

Education:

• Diploma from a recognized university/college in Business Administration, Secretarial Science and Office Management or relevant field

Experience:

• Two years of relevant experience

Skills:

• Computer skills, including sound knowledge of Microsoft Office;
• Be able to work independently with minimal supervision;
• Strong ability to co-ordinate, prioritise and organize workload;
• Good spoken and written English.