Main Purpose of the Role:

The HR and Administration Officer is responsible for a wide range of tasks related to both human resources and office facilities management.

Human Resources Responsibilities:

• Recruitment: Participate in the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and conducting initial candidate assessments. Onboarding: Assist in the onboarding process for new employees, including completing paperwork, coordinating training, and ensuring a smooth transition into the organization.
• Employee Records: Maintain accurate and up-to-date employee records, including personal information, employment contracts, and training records.
• Benefits Administration: Handle employee benefits administration, which includes enrolling new hires in benefit programs, managing benefit changes, and addressing employee inquiries.
• Employee Relations: Assist in resolving employee issues and concerns, maintain a positive working environment, and promote employee engagement.
• Compliance: Ensure the organization complies with labor laws and regulations by staying informed about employment laws and assisting with compliance-related activities.
• Policy and Procedure Implementation: Help implement HR policies and procedures, communicate them to employees, and ensure adherence.

Office Administration Responsibilities:

• Facility Management: Oversee the maintenance and management of office facilities, including equipment, supplies, and physical workspaces.
• Administrative Support: Provide administrative support to various departments, including handling phone calls, managing correspondence, and organizing meetings.
• Inventory Management: Maintain office supplies and inventory, order necessary items, and monitor expenses.
• Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation when necessary.
• Event Coordination: Plan and organize company events, meetings, and conferences as needed.
• Office Security: Ensure office security measures are in place, such as access control and emergency preparedness.
• Vendor Management: Manage relationships with office service providers, such as cleaning services, catering, and maintenance contractors.
• Financial Tasks: Assist with basic financial tasks, such as processing invoices and expense reports.